Project Billing & Administration Coordinator

Cushman & Wakefield; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Cushman & Wakefield Indonesia is seeking a Project Administrator – Project & Development Services to support the Jakarta team with comprehensive project administration and financial coordination. The role covers invoicing, documentation, BAST, and day-to-day administrative activities to ensure timely, accurate processes.

Responsibilities include coordinating billing, vendor payments, and records management, while supporting Project Managers and the wider PDS team.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or a related discipline.
• Minimum 1–3 years of experience in project administration, finance administration, billing/invoicing, or similar support roles; exposure to construction or real estate environments is advantageous.
• Good understanding of invoicing, payment documentation, claims and reimbursements; familiarity with contracts, purchase orders, and project documentation is highly advantageous.
• Highly detail-oriented and organized, with strong follow-through and the ability to manage multiple deadlines and administrative priorities.
• Proactive, resourceful, hands-on, with good communication skills and proficiency in Microsoft Office and basic working English.

Responsibilities

• Coordinate project billing and invoicing processes with supporting documents, BAST, contracts, purchase orders, and invoice submissions.
• Support project-related financial administration including vendor payments, employee claims, expenses, and basic tax requirements.
• Maintain accurate project documentation, contracts, correspondence, trackers, reports, and administrative records; follow up on approvals and actions.
• Provide day-to-day administrative support to Project Managers and the PDS team, including letters, meeting coordination, and ad-hoc project tasks.
• Act as a coordination point between project teams, Finance, vendors, clients, and stakeholders, addressing issues and ensuring smooth administration.

Skills

Communication skills

Time management

English proficiency

Education

Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or related discipline

Tools

Microsoft Excel

Microsoft Word

Job description

Cushman & Wakefield Indonesia is seeking a Project Administrator – Project & Development Services to support the Jakarta team with comprehensive project administration and financial coordination. The role covers invoicing, documentation, BAST, and day-to-day administrative activities to ensure timely, accurate processes.

Responsibilities include coordinating billing, vendor payments, and records management, while supporting Project Managers and the wider PDS team.