Project Administrator – Project & Development Services (Jakarta)

Cushman & Wakefield; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Cushman & Wakefield Indonesia is seeking a Project Administrator – Project & Development Services to support the Jakarta team with comprehensive project administration and financial coordination. The role covers invoicing, documentation, BAST, and day-to-day administrative activities to ensure timely, accurate processes.

Responsibilities include coordinating billing, vendor payments, and records management, while supporting Project Managers and the wider PDS team.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or a related discipline.
• Minimum 1–3 years of experience in project administration, finance administration, billing/invoicing, or similar support roles; exposure to construction or real estate environments is advantageous.
• Good understanding of invoicing, payment documentation, claims and reimbursements; familiarity with contracts, purchase orders, and project documentation is highly advantageous.
• Highly detail-oriented and organized, with strong follow-through and the ability to manage multiple deadlines and administrative priorities.
• Proactive, resourceful, hands-on, with good communication skills and proficiency in Microsoft Office and basic working English.

Responsibilities

• Coordinate project billing and invoicing processes with supporting documents, BAST, contracts, purchase orders, and invoice submissions.
• Support project-related financial administration including vendor payments, employee claims, expenses, and basic tax requirements.
• Maintain accurate project documentation, contracts, correspondence, trackers, reports, and administrative records; follow up on approvals and actions.
• Provide day-to-day administrative support to Project Managers and the PDS team, including letters, meeting coordination, and ad-hoc project tasks.
• Act as a coordination point between project teams, Finance, vendors, clients, and stakeholders, addressing issues and ensuring smooth administration.

Skills

Communication skills

Time management

English proficiency

Education

Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or related discipline

Tools

Microsoft Excel

Microsoft Word

Job description

Job Title

Project Administrator – Project & Development Services (Jakarta)

Job Description Summary

Provide comprehensive project administration and financial coordination support to our Project & Development Services (PDS) team in Indonesia. This role supports project teams across invoicing, payment documentation, BAST, claims and reimbursements, project records, and day-to-day administrative activities, ensuring documentation is accurate, complete, and processed within required timelines.

Job Description

About the Role:

• Coordinate project billing and invoicing processes, including preparing and reviewing supporting documents, BAST, contracts, purchase orders, invoice submissions, and other required documentation to ensure timely and accurate billing.




• Support project-related financial administration including vendor payment requests, employee claims and reimbursements, expense documentation, and basic tax-related requirements such as PPh, working closely with Finance and relevant internal teams.




• Maintain accurate and well-organized project documentation, contracts, correspondence, trackers, reports, and administrative records while proactively following up on outstanding approvals, documents, and actions.




• Provide day-to-day administrative support to Project Managers and the wider PDS team, including preparation of letters and project documents, meeting coordination, internal submissions, and other ad-hoc project requirements.




• Act as a reliable coordination point between project teams, Finance, vendors, clients, and other stakeholders, proactively identifying documentation or process issues and following through on solutions to keep project administration running smoothly.

About You:

• Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or a related discipline.




• Minimum 1–3 years of experience in project administration, finance administration, billing/invoicing, commercial administration, or similar support roles; exposure to construction, project management, engineering, real estate, or professional services environments is advantageous but not mandatory.




• Good understanding of invoicing, payment documentation, claims and reimbursements; familiarity with BAST, PPH, contracts, purchase orders, or project documentation is highly advantageous.




• Highly detail-oriented and organized, with strong follow-through and the ability to manage multiple deadlines, documentation requirements, and administrative priorities accurately.




• Proactive, resourceful, and hands-on, with good communication skills, proficiency in Microsoft Office (particularly Excel and Word), and basic working proficiency in English.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;




• Career development and a promote from within culture;




• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”