Project and Document Controller

PT Citra Tubindo Tbk; Batam; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT Citra Tubindo Tbk in Batam is seeking a Project & Document Management Service Assistant to provide administrative, documentation, and inventory support across TMS activities. The role ensures accurate record keeping, document integrity, and effective information flow between Operations, Warehouse, Logistics, and Quality teams, enabling smooth day-to-day operations and audits.

You will coordinate project documentation, support inventory counts, and assist in cross-functional communications to

Qualifications

• Diploma (D3) in any discipline is required.
• SMU/SMK with a minimum of 5 years relevant experience may be considered.
• Minimum 2 years in administrative support, document control, or project administration.
• Experience with ERP systems such as SAP or Oracle is an advantage.

Responsibilities

• Document control and record management across projects and operations.
• Provide daily administrative support for TMS activities and projects.
• Coordinate project documents and ensure timely submission of records.
• Support warehouse inventory management and stock control.
• Generate reports and maintain project and inventory databases.
• Assist in ISO/compliance processes and continuous improvement.

Skills

Organization

Attention to detail

Communication

Multitasking

Problem solving

Education

Diploma (D3) in any discipline

SMU/SMK with 5 years experience

Tools

Microsoft Office

SAP

Oracle

Job description

Project & Document Management Service Assistant

Position Summary (Short Brief)

The Project & Document Management Service Assistant is responsible for providing administrative, documentation, inventory, and operational support to TMS (Threading & Manufacturing Services) activities. The role ensures the effective management of project documentation, accurate record keeping, material tracking, inventory control, and coordination between operational teams to support smooth day-to-day business activities. This position plays a key role in maintaining document integrity, operational compliance, and efficient information flow across departments.

Job Description

1. Document Control & Record Management

Maintain and manage all project and operational documentation in accordance with company procedures.

Ensure proper filing, indexing, storage, retrieval, and archiving of documents.

Control document revisions and ensure only the latest approved versions are distributed and used.

Monitor document status and maintain document registers and tracking logs.

Coordinate with internal departments to collect, review, and distribute project-related documents.

Support internal and external audits by providing required documentation and records.

2. Administrative Support

Provide daily administrative support to TMS operations and project teams.

Prepare reports, presentations, correspondence, and operational documentation.

Manage departmental records, meeting minutes, schedules, and action trackers.

Assist in organizing operational meetings and follow up on assigned actions.

Support data entry and maintain the accuracy of operational databases.

3. Project Support

Coordinate project documentation throughout the project lifecycle.

Monitor project documentation progress and ensure timely submission of required records.

Assist project teams in compiling project reports, completion dossiers, and customer documentation packages.

Support project close-out activities and document handover processes.

4. Inventory & Warehouse Administration

Support warehouse inventory management and stock control activities.

Maintain inventory records and ensure stock transactions are accurately documented.

Assist in conducting inventory counts, cycle counts, and stock reconciliations.

Monitor material movements and update inventory records accordingly.

Coordinate with warehouse personnel to ensure inventory accuracy and availability.

5. Data Management & Reporting

Generate periodic reports related to document control, inventory status, and operational activities.

Maintain tracking systems and databases for projects, inventory, and records management.

Analyze and verify data accuracy before report submission.

Provide administrative support for KPI monitoring and operational performance reporting.

6. Compliance & Continuous Improvement

Ensure compliance with company procedures, quality standards, and document control requirements.

Support implementation of ISO and other management system requirements related to records and documentation.

Identify opportunities for process improvement to enhance efficiency and effectiveness.

Promote good housekeeping and documentation practices within the department.

7. Cross-Functional Coordination

Work closely with Operations, Warehouse, Logistics, Supply Chain, Quality, and Project teams.

Facilitate communication and information sharing among relevant stakeholders.

Ensure timely completion of documentation and administrative requirements to support business operations.

Job Requirements

Education

Minimum Diploma (D3) degree in any discipline.

Candidates with Senior High School (SMU/SMK) qualifications may be considered if they possess a minimum of 5 years of relevant experience in Document Control.

Experience

Minimum 2 years of experience in administrative support, document control, project administration, or related functions.

Previous experience in Document Control is preferred.

Experience in warehouse inventory management and stock control will be an advantage.

Experience in manufacturing, oil & gas, OCTG, or industrial service environments is preferred.

Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.

Knowledge of document control systems and document management processes.

Understanding of inventory management and stock control principles.

Familiarity with ERP systems or inventory management software is an advantage.

Ability to prepare reports, maintain databases, and manage records accurately.

Understanding of project documentation workflows and filing systems.

Soft Skills

Strong organizational and time management skills.

Excellent attention to detail and accuracy.

Good communication and interpersonal skills.

Ability to handle confidential information professionally.

Strong coordination and multitasking abilities.

Problem-solving mindset and proactive attitude.

Ability to work independently and as part of a team.

Working Requirements

Willing and able to work on a shift schedule.

Able to work in a warehouse, operational, or manufacturing environment when required.

Flexible and capable of supporting urgent operational requirements.

Preferred Qualifications

Knowledge of OCTG (Oil Country Tubular Goods) products.

Familiarity with ISO management systems and quality documentation requirements.

Experience using ERP systems such as SAP, Oracle, or equivalent platforms.

Basic understanding of warehouse operations, logistics processes, and material traceability.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Berapa gaji bulanan yang kamu inginkan? Berapa tahun pengalaman kerjamu sebagai Pengontrol Dokumen? Kualifikasi mana yang kamu miliki? How many years of Warehouse Inventory Control experience do you have? Apakah kamu memiliki pengalaman Fabrikasi Baja?

PENGUMUMAN :

PT Citra Tubindo Tbk, a group of Vallourec, was established in 1983 to provide the end finishing of OCTG (oil country tubular goods) for the oil industry in Indonesia.

The plant started production in June 1984 as a pioneering enterprise on the island of Batam, situated just 20km south of Singapore and has now become the logistics centre for the oil service industry in all of Indonesia. Both Citra Tubindo’s strategic location, coupled with having a deep water port located in the industrial estate, allows for the efficient global export of its products.

Today, PT Citra Tubindo Tbk is a world class manufacturer and service provider for oilfield tubular goods. Over 75% of its products are shipped to major multinational oil companies as well as state oil companies located around the world. It specialises in high performance proprietary pipe and premium thread connections for use in ever demanding well environments.

Subsidiary Entity

Overseas Subsidiaries

Domestic Subsidiaries (https://www.scnlogisticgroup.com)

PT Sarana Citranusa Kabil

Associated Companies

Citra Sumit Valind Investments Pte. Ltd.

PT H-Tech Oilfield Equipment

PENGUMUMAN :

PT Citra Tubindo Tbk, a group of Vallourec, was established in 1983 to provide the end finishing of OCTG (oil country tubular goods) for the oil industry in Indonesia.

The plant started production in June 1984 as a pioneering enterprise on the island of Batam, situated just 20km south of Singapore and has now become the logistics centre for the oil service industry in all of Indonesia. Both Citra Tubindo’s strategic location, coupled with having a deep water port located in the industrial estate, allows for the efficient global export of its products.

Today, PT Citra Tubindo Tbk is a world class manufacturer and service provider for oilfield tubular goods. Over 75% of its products are shipped to major multinational oil companies as well as state oil companies located around the world. It specialises in high performance proprietary pipe and premium thread connections for use in ever demanding well environments.

Subsidiary Entity

Overseas Subsidiaries

Domestic Subsidiaries (https://www.scnlogisticgroup.com)

PT Sarana Citranusa Kabil

Associated Companies

Citra Sumit Valind Investments Pte. Ltd.

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What can I earn as a Document Controller