Project Administrator – Project & Development Services (Jakarta)

PT Cushman & Wakefield Indonesia; Kebayoran Baru; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

Cushman & Wakefield Indonesia is seeking a Project Administrator for the Jakarta-based Project & Development Services team. You will coordinate project billing, invoicing, and supporting documentation to ensure timely, accurate billing and record keeping.

You will support financial administration, vendor payments, employee claims, and basic tax tasks, while maintaining organized project documents and reports.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or related discipline.
• Minimum 1-3 years of experience in project administration, finance administration, billing/invoicing, commercial administration, or similar support roles; exposure to construction, project management, real estate, or professional services environments is advantageous but not mandatory.
• Good understanding of invoicing, payment documentation, claims and reimbursements; familiarity with BAST, PPH, contracts, purchase orders, or project documentation is highly advantageous.
• Highly detail-oriented and organized, with strong follow-through and the ability to manage multiple deadlines, documentation requirements, and administrative priorities accurately.
• Proactive, resourceful, and hands-on, with good communication skills, proficiency in Microsoft Office (particularly Excel and Word), and basic working proficiency in English.

Responsibilities

• Coordinate project billing and invoicing processes, including preparing and reviewing supporting documents, BAST, contracts, purchase orders, invoice submissions, and other required documentation to ensure timely and accurate billing.
• Support project-related financial administration including vendor payment requests, employee claims and reimbursements, expense documentation, and basic tax-related requirements such as PPh, working closely with Finance and relevant internal teams.
• Maintain accurate and well-organized project documentation, contracts, correspondence, trackers, reports, and administrative records while proactively following up on outstanding approvals, documents, and actions.
• Provide day-to-day administrative support to Project Managers and the wider PDS team, including preparation of letters and project documents, meeting coordination, internal submissions, and other ad-hoc project requirements.
• Act as a reliable coordination point between project teams, Finance, vendors, clients, and other stakeholders, proactively identifying documentation or process issues and following through on solutions to keep project administration running smoothly.

Skills

Detail-oriented

Communication skills

Microsoft Office proficiency

English proficiency

Education

Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or related discipline

Tools

Excel

Word

Job description

Project Administrator - Project & Development Services (Jakarta)

Coordinate project billing and invoicing processes, including preparing and reviewing supporting documents, BAST, contracts, purchase orders, invoice submissions, and other required documentation to ensure timely and accurate billing.

Support project-related financial administration including vendor payment requests, employee claims and reimbursements, expense documentation, and basic tax-related requirements such as PPh, working closely with Finance and relevant internal teams.

Maintain accurate and well-organized project documentation, contracts, correspondence, trackers, reports, and administrative records while proactively following up on outstanding approvals, documents, and actions.

Provide day-to-day administrative support to Project Managers and the wider PDS team, including preparation of letters and project documents, meeting coordination, internal submissions, and other ad-hoc project requirements.

Act as a reliable coordination point between project teams, Finance, vendors, clients, and other stakeholders, proactively identifying documentation or process issues and following through on solutions to keep project administration running smoothly.

About You:

Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or a related discipline.

Minimum 1-3 years of experience in project administration, finance administration, billing/invoicing, commercial administration, or similar support roles; exposure to construction, project management, engineering, real estate, or professional services environments is advantageous but not mandatory.

Good understanding of invoicing, payment documentation, claims and reimbursements; familiarity with BAST, PPH, contracts, purchase orders, or project documentation is highly advantageous.

Highly detail-oriented and organized, with strong follow-through and the ability to manage multiple deadlines, documentation requirements, and administrative priorities accurately.

Proactive, resourceful, and hands-on, with good communication skills, proficiency in Microsoft Office (particularly Excel and Word), and basic working proficiency in English.

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

Being part of a growing global company;

Career development and a promote from within culture;

An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

Cushman & Wakefield is one of the world's largest commercial real estate services firms. Founded in New York in 1917, the firm has 250 offices in 60 countries and more than 16.000 employees. We deliver integrated solutions by actively advising, implementing and managing on behalf of landlords, tenants, lenders and investors through every stage of the real estate process. Product & ServicesThe firm represents a diverse customer base ranging from small businesses to Fortune 500 companies. It offers a complete range of services within five primary disciplines: Transaction Services, including tenant and landlord representation in office, industrial, residential and retail real estate; Capital Markets, including property sales, investment management, investment banking, debt and equity financing; Client Solutions, including integrated real estate strategies for large corporations and property owners, Consulting Services, including business and real estate consulting; and Valuation & Advisory, including appraisals, highest and best use analysis, dispute resolution and litigation support, along with specialized expertise in various industry sectors. A recognized leader in global real estate research, the firm publishes a broad array of proprietary reports available on its online Knowledge Center at www.cushmanwakefield.com.

Cushman & Wakefield is one of the world's largest commercial real estate services firms. Founded in New York in 1917, the firm has 250 offices in 60 countries and more than 16.000 employees. We deliver integrated solutions by actively advising, implementing and managing on behalf of landlords, tenants, lenders and investors through every stage of the real estate process. Product & ServicesThe firm represents a diverse customer base ranging from small businesses to Fortune 500 companies. It offers a complete range of services within five primary disciplines: Transaction Services, including tenant and landlord representation in office, industrial, residential and retail real estate; Capital Markets, including property sales, investment management, investment banking, debt and equity financing; Client Solutions, including integrated real estate strategies for large corporations and property owners, Consulting Services, including business and real estate consulting; and Valuation & Advisory, including appraisals, highest and best use analysis, dispute resolution and litigation support, along with specialized expertise in various industry sectors. A recognized leader in global real estate research, the firm publishes a broad array of proprietary reports available on its online Knowledge Center at www.cushmanwakefield.com.

What can I earn as a Project Administrator