Project Admin & Documentation Coordinator

OttoDigital Group; Karawang Barat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

OttoDigital Group in Karawang Barat, Indonesia, seeks an experienced Administrative Assistant to support project teams and manage documentation. You will prepare minutes, reports, and correspondence, and coordinate meetings with internal and external stakeholders.

Strong MS Office skills and a background in office administration are required; certification is a plus. The role emphasizes accuracy, filing, and timely processing of documents and deadlines.

Qualifications

• Diploma (D3) or Bachelor’s degree in a relevant field.
• At least 2 years of administrative experience in corporate or project settings.
• Strong understanding of administrative processes and record keeping.
• Proficient in MS Office; familiar with digital document management.
• Certification is advantageous but not required.

Responsibilities

• Manage and maintain project documents and records for accuracy.
• Prepare correspondence, reports, MoMs, and other admin documents.
• Coordinate meetings, schedules, agendas, and follow-ups with stakeholders.
• Monitor documentation approvals, submissions, and deadlines.
• Support procurement and invoicing related to project requirements.

Skills

Data entry

Document management

Office administration

Scheduling

Communication

Education

Diploma or Bachelor’s degree in Business Administration/Office Administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Digital document management systems

Job description

OttoDigital Group in Karawang Barat, Indonesia, seeks an experienced Administrative Assistant to support project teams and manage documentation. You will prepare minutes, reports, and correspondence, and coordinate meetings with internal and external stakeholders.

Strong MS Office skills and a background in office administration are required; certification is a plus. The role emphasizes accuracy, filing, and timely processing of documents and deadlines.