PROGRAM ADMINISTRATOR

Indonesian International Education Foundation; Jakarta Pusat; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

Indonesian International Education Foundation (IIEF) is seeking a detail-oriented Examination & Program Administrator to manage day-to-day office administration, data entry, and documentation workflows for a six-month assignment. This role supports examination coordination and logistical planning, ensuring compliance with administrative standards while safeguarding participant information.

Responsibilities include handling end-to-end clerical tasks, preparing scheduling materials, maintaining

Qualifications

• MS Office proficiency including Word, Excel, PowerPoint.
• Familiarity with cloud-based data management tools.
• Strong office administration and organizational skills.
• Excellent attention to detail and data integrity.
• Clear communication and ability to manage multiple deadlines.

Responsibilities

• Manage end-to-end office administration, routine paperwork, clerical workflows, and physical/digital filing systems.
• Maintain strict administrative compliance and data confidentiality standards for all applicants, testing participants, and program records.
• Prepare operational readiness and logistical materials, including exam scheduling, document printing, sorting, and facility readiness.
• Handle high-volume data entry and verify the accuracy of participant information and examination records.
• Provide general administrative support for day-to-day program workflows, including procurement tracking, office inventory, and cross-departmental documentation.
• Draft post-exam operational reports, summaries, and correspondence in compliance with IIEF administrative procedures.

Skills

MS Office

Data management tools

Office administration

Attention to detail

Communication

Education

S1 in any major

TOEFL ITP 450

Job description

Field : International Education and Assessment Services

Duration : A six-month duration with the possibility of an extension

IIEF (www.iief.or.id) is an Indonesian foundation (Yayasan) with more than 40 years of experience managing various in-country and international scholarship and training programs on behalf of various donor institutions. IIEF develops its expertise in four core areas, i.e.: (i) Scholarship Management, (ii) Capacity Development Initiatives (e.g.: leadership, university partnership, internship, entrepreneurship, NGO capacity building, etc.), (iii) Services to Education, and (iv) Testing and Certification.

POSITION SUMMARY:

We are seeking a detail-oriented, highly organized Examination & Program Administrator to manage day-to-day office administration, data entry, and documentation workflows. This role supports the coordination and execution of examination activities, including organizing paperwork, preparing testing logistics, ensuring compliance with administrative standards, maintaining accurate filing systems, and managing participant data.

RESPONSIBILITIES:

• Manage end-to-end office administration, routine paperwork, clerical workflows, and physical/digital filing systems.
• Maintain strict administrative compliance and data confidentiality standards for all applicants, testing participants, and program records.
• Prepare operational readiness and logistical materials, including exam scheduling, document printing, sorting, and facility readiness.
• Handle high-volume data entry and verify the accuracy of participant information and examination records.
• Provide general administrative support for day-to-day program workflows, including procurement tracking, office inventory, and cross-departmental documentation.
• Draft post-exam operational reports, summaries, and correspondence in compliance with IIEF administrative procedures.

REQUIREMENTS:

• Education: minimum S1 in any major.
• Experience: Fresh graduates are welcome to apply.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and modern cloud-based data management tools.
• Strong familiarity with general office administration, clerical tasks, basic financial recording, and organizational workflows.
• Exceptional attention to detail, high level of integrity, and strong organizational skills.
• Good communication skills and ability to manage multiple administrative deadlines under pressure.
• Minimum TOEFL ITP score of 450.

More Information

• Salary Offer -