Associate - IFS - Secretary and Admin

PwC; Jakarta Pusat; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PwC Indonesia is seeking an Associate in Internal Firm Services to provide administrative and secretarial support. You will handle diary management, correspondence, travel arrangements, expenses, and meeting coordination while maintaining confidential records.

The role requires a Diploma in secretarial/office administration and good English communication. Fresh graduates or those with up to one year experience are encouraged to apply, with strong MS Office skills and teamwork ability.

Qualifications

• Diploma in Secretarial/Office Administration is required.
• Fresh graduates or 1-year experience in secretarial/administration preferred.
• Familiar with secretarial tasks and MS Office suite.

Responsibilities

• Provide administrative support to PwC employees and prepare reports.
• Receive and direct calls/emails to appropriate parties.
• Arrange business travel and coordinate meeting arrangements.
• Manage diaries for internal and external clients.
• Prepare proposals, presentations, engagement letters, etc.
• Maintain confidential filing and records for easy retrieval.

Skills

MS Office

Diary Management

Administrative Support

Customer Service

Communication

Verbal communication

Teamwork

Education

Diploma - Office Management

Diploma - Public Administration

Diploma - Accounting

Diploma - Secretarial Science

Diploma - Business Administration/Management

Diploma - Taxation

Diploma - Hospitality

Job description

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Associate

Job Description & Summary

PwC Indonesia is an inclusive and equal-opportunity employer that does not discriminate based on physical disabilities, gender, race, religion, or age. Your application will be treated fairly and assessed solely based on job requirements and competencies.

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You'll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

• Diary management i.e coordinate and manage diaries inclusive of internal and external clients meetings, establish manageable timeframes, and coordinate follow up actions.

• Business correspondence - internal (within the firm) and with external clients.

• Phone management, i.e screen calls, priorities and delegate when necessary, maintain phone coverage for team ensure clear and concise messages are taken.

• Coordinate team events and meeting i.e schedule all group meetings and assist with organizing team when necessary.

• Other secretarial support for team in relation to client engagement, i.e prepare proposal, presentation, engagement letter, etc.

• Handle incoming and outgoing phone calls.

• Prepare both business and personal expense and ensuring all the supporting documents attached and make copy of all the submitted expenses for follow up.

• Perform filing management. This includes but not limited to maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.

• Other secretarial / Administration duties defined by superiors.

• Minimum Diploma degree from secretarial or office administration academy with minimum GPA of 2.8 (out of 4.0)

• Fresh graduates or those who have one year of experience in a secretarial/administration position and preferably experienced in assisting expatriates or working for a multinational company

• Familiar with secretarial tasks

• Good computer skills (MS Office 2007 of Word, Excel & Power Point).

• Able to handle multiple tasks at one time with tight deadlines

• Good interpersonal and verbal communication skills

• Good English, both spoken and written

• Ability to work in teams or independently with minimal supervision

• Proactive personality with strong customer service-orientation

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred: Diploma - Office Management, Diploma - Public Administration, Diploma - Accounting, Diploma - Secretarial Science, Diploma - Business Administration/Management, Diploma - Taxation, Diploma - Hospitality

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, AI Fluency, AI-Human Collaboration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Digital Tooling {+ 34 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

0%

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date