Procurement Staff

Siloam Hospitals Group; Jakarta Pusat; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

Siloam Hospitals Kebon Jeruk in West Jakarta seeks a procurement professional to support the hospital’s purchase and distribution of medicines, equipment, and general goods. You will source suppliers, negotiate prices, and manage POs to ensure timely, compliant delivery.

Strong organizational skills and healthcare procurement knowledge are essential. Responsibilities include managing orders by phone or external vendors, maintaining accurate data, and generating operational reports.

Qualifications

• Bachelor’s degree in Pharmacy, Supply Chain Management, Business Administration, Healthcare Administration, or related major.
• At least 1 year of experience in procurement, inventory management, or administrative support preferred.
• Basic understanding of procurement processes, inventory management, and supplier relations.
• Familiarity with procurement regulations and compliance standards in healthcare.
• Strong organizational skills for managing orders, inventory, and procurement documentation.

Responsibilities

• Support the procurement and distribution activities of goods (general/medicine/alkes) in the Hospital related to the ordering/purchasing process, negotiation, up to delivery of goods to ensure that the Hospital's needs for medicines, medical equipment, services and general goods are met in full on time in accordance with established service standards and procedures
• Looking for suppliers for equipment/goods/services needed by users in hospitals based on request forms and following presentations/demos of goods/services/equipment to be purchased to guarantee the quality of goods and efficiency of purchasing costs
• Negotiate prices with suppliers of goods/services/equipment to be purchased to ensure the efficiency of costs incurred by the Hospital
• Carry out the pre-order process for routine and non-routine goods, including creating and completing POs to all relevant departments and sending POs to suppliers to ensure order requests are processed in a timely manner by suppliers
• Carry out the ordering process by telephone or purchase goods outside the hospital environment if necessary to facilitate all types of requests for goods/equipment/services that are within the scope of responsibility
• Ensuring the completeness and accuracy of administrative data related to the process of ordering, negotiating and purchasing goods/equipment/services including goods receipts (TTB), revising prices for routine medicines/goods and making cash receipts according to needs
• Follow up with suppliers on goods/equipment/services that have not been received according to the standard time for receiving goods to anticipate if there are delays or problems that occur
• Collect required data and/or create reports related to operational activities to be reported to superiors
• Implement procedures and practices for quality and safety services, including attending training, collecting data, documenting and/or making reports needed to support the achievement of hospital wide indicators and related department/unit targets

Education

Bachelor's Degree from Pharmacy, Supply Chain Management, Business Administration, Healthcare Administration, or any related major

Job description

Siloam Hospitals Kebon Jeruk is a hospital strategically located in West Jakarta, next to the Jakarta-Merak toll road. Siloam Hospitals Kebon Jeruk is a modern hospital offering a wide range of comprehensive clinical services and features several centers of excellence such as orthopedics, cardiology, the Emergency Room (ER), gastroenterology, urology, pediatrics, and neurology.

Siloam Hospitals Kebon Jeruk also received the Grand Winner of the Asian Patient Safety Award in the category of Innovation in Safety Communication in India on September 5, 2014, and was accredited by the Joint Commission International (JCI) on August 13, 2016. Siloam Hospitals Kebon Jeruk was also accredited by the Hospital Accreditation Commission (KARS) with the highest rating of PARIPURNA on July 18, 2017.

Job Description

• Support the procurement and distribution activities of goods (general/medicine/alkes) in the Hospital related to the ordering/purchasing process, negotiation, up to delivery of goods to ensure that the Hospital's needs for medicines, medical equipment, services and general goods are met in full on time in accordance with established service standards and procedures
• Looking for suppliers for equipment/goods/services needed by users in hospitals based on request forms and following presentations/demos of goods/services/equipment to be purchased to guarantee the quality of goods and efficiency of purchasing costs
• Negotiate prices with suppliers of goods/services/equipment to be purchased to ensure the efficiency of costs incurred by the Hospital
• Carry out the pre-order process for routine and non-routine goods, including creating and completing POs to all relevant departments and sending POs to suppliers to ensure order requests are processed in a timely manner by suppliers
• Carry out the ordering process by telephone or purchase goods outside the hospital environment if necessary to facilitate all types of requests for goods/equipment/services that are within the scope of responsibility
• Ensuring the completeness and accuracy of administrative data related to the process of ordering, negotiating and purchasing goods/equipment/services including goods receipts (TTB), revising prices for routine medicines/goods and making cash receipts according to needs
• Follow up with suppliers on goods/equipment/services that have not been received according to the standard time for receiving goods to anticipate if there are delays or problems that occur
• Collect required data and/or create reports related to operational activities to be reported to superiors
• Implement procedures and practices for quality and safety services, including attending training, collecting data, documenting and/or making reports needed to support the achievement of hospital wide indicators and related department/unit targets

Qualifications

• Bachelor Degree from Pharmacy, Supply Chain Management, Business Administration, Healthcare Administration, or any related major
• Have minimum 1years work experience in procurement, inventory management, or administrative support is preferred but not always required
• Basic understanding of procurement processes, inventory management, and supplier relations.
• Familiarity with procurement regulations and compliance standards applicable to healthcare settings.
• Strong organizational skills for managing orders, inventory, and procurement documentation.