Procurement Admin & Import

PT Memiontec Indonesia; Jakarta Timur; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

PT Memiontec Indonesia is seeking a detail-oriented Procurement Administrator to support day-to-day operations within the Procurement Department. You will handle POs, quotes, contracts, and related documentation while coordinating with suppliers to ensure timely delivery.

You will manage import-related tasks, including documentation, HS codes, COO, and compliance with Indonesian regulations. Strong MS Excel and ERP skills are essential, along with excellent communication across internal teams

Qualifications

• Bachelor’s Degree in Business Administration, Supply Chain Management, International Trade, Logistics, Engineering, or related field.
• Minimum 2 years of experience in Procurement Administration, Purchasing, Import-Export, or Supply Chain.
• Good understanding of procurement processes, purchasing documentation, and vendor management.
• Experience in handling import documentation and coordinating customs clearance processes.
• Familiar with Incoterms, shipping documents, HS Code classification, and COO is an advantage.
• Familiarity with Indonesian customs regulations and import licensing requirements is preferred.
• Proficient in Microsoft Office (especially Excel) and ERP systems.
• Strong administrative, organizational, and document control skills.
• Good communication and interpersonal skills with internal departments, suppliers, freight forwarders, and government authorities.
• Good command of both written and spoken English.

Responsibilities

• Support the Procurement Department in day-to-day administrative and operational activities.
• Prepare, process, and maintain procurement documents, PO, quotations, contracts, and related docs.
• Monitor PO and cash advance status; coordinate with suppliers for timely delivery.
• Handle procurement for office supplies and indirect purchases.
• Manage import documentation and ensure compliance with regulations.
• Coordinate with freight forwarders, shipping agents, and customs brokers for import clearance.
• Prepare and monitor import documents (Invoice, Packing List, B/L, COO).
• Assist in HS Code classification and verify import documents for customs clearance.
• Coordinate import permits with relevant government authorities.
• Track shipment status and resolve import or logistics issues.
• Manage document routing and approval processes for procurement docs.
• Support sourcing and procurement operations as needed.
• Perform other admin duties as required by Procurement Manager.

Skills

Procurement knowledge

Import/Export experience

Vendor management

English communication

Analytical thinking

Education

Bachelor's Degree in Business Administration / SCM / Logistics

Tools

MS Excel

ERP systems

Job description

Support the Procurement Department in day-to-day administrative and operational activities.

Prepare, process, and maintain procurement documents, Purchase Orders (PO), quotation, contracts, and other related documentation.

Monitor purchase order, cash advance status and coordinate with suppliers to ensure timely delivery of goods and services.

Handle procurement for operational requirements, including office supplies, consumables, and other indirect purchases.

Manage import documentation, ensuring compliance with customs regulations and company procedures.

Coordinate with freight forwarders, shipping agents, customs brokers to ensure smooth import clearance and on-time delivery.

Prepare and monitor import documentation, including Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Certificate of Origin (COO), and other required shipping documents.

Assist in HS Code classification and verify import documentation for customs clearance.

Coordinate import permits and required regulatory documents with relevant government authorities when necessary.

Track shipment status and proactively resolve import or logistics issues.

Manage document routing and approval processes to ensure timely approval of procurement-related documents.

Support procurement team members in sourcing activities and other procurement operations when required.

Perform other administrative duties assigned by the Procurement Manager.

Requirements

Bachelor's Degree (S1) in Business Administration, Supply Chain Management, International Trade, Logistics, Engineering, or a related field.

Minimum 2 years of experience in Procurement Administration, Purchasing, Import-Export, or Supply Chain.

Good understanding of procurement processes, purchasing documentation, and vendor management.

Experience in handling import documentation and coordinating customs clearance processes.

Familiar with Incoterms, shipping documents, HS Code classification, and Certificate of Origin (COO) is an advantage.

Familiarity with Indonesian customs regulations and import licensing requirements is preferred.

Proficient in Microsoft Office (especially Excel) and ERP systems.

Strong administrative, organizational, and document control skills.

Experienced in routing documents for approval and maintaining systematic filing records.

High attention to detail with strong analytical and problem-solving abilities.

Able to manage multiple tasks, prioritize effectively, and work under tight deadlines.

Good communication and interpersonal skills with the ability to coordinate effectively with internal departments, suppliers, freight forwarders, and government authorities.

Good command of both written and spoken English.

Demonstrates integrity, accuracy, accountability, and a proactive attitude.

Memiontec is a water treatment company with more than 20 years of experience in the field of water and wastewater management services, as well as a presence in Singapore, Indonesia and the PRC.

We primarily use membrane, ion exchange, physical, chemical and biological processes and leverage our in-house fabrication and assembly capabilities to design and produce reliable, compact, cost-effective, innovative and space-efficient water and wastewater treatment solutions.

Being committed to quality customer service is fundamental to Memiontec's success. We aim to excel in offering our customers a truly customized solution that optimises resources and attains breakthrough performance with lower production cost. Our accumulated practical experience and technical knowledge enable us to provide our customers with one-stop tailored solutions for their unique needs and to meet the stringent requirements of the water industry.

Memiontec is a water treatment company with more than 20 years of experience in the field of water and wastewater management services, as well as a presence in Singapore, Indonesia and the PRC.

We primarily use membrane, ion exchange, physical, chemical and biological processes and leverage our in-house fabrication and assembly capabilities to design and produce reliable, compact, cost-effective, innovative and space-efficient water and wastewater treatment solutions.

Being committed to quality customer service is fundamental to Memiontec's success. We aim to excel in offering our customers a truly customized solution that optimises resources and attains breakthrough performance with lower production cost. Our accumulated practical experience and technical knowledge enable you to provide our customers with one-stop tailored solutions for their unique needs and to meet the stringent requirements of the water industry.