Procurement & Import Operations Specialist

PT Memiontec Indonesia; Jakarta Timur; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

PT Memiontec Indonesia is seeking a detail-oriented Procurement Administrator to support day-to-day operations within the Procurement Department. You will handle POs, quotes, contracts, and related documentation while coordinating with suppliers to ensure timely delivery.

You will manage import-related tasks, including documentation, HS codes, COO, and compliance with Indonesian regulations. Strong MS Excel and ERP skills are essential, along with excellent communication across internal teams

Qualifications

• Bachelor’s Degree in Business Administration, Supply Chain Management, International Trade, Logistics, Engineering, or related field.
• Minimum 2 years of experience in Procurement Administration, Purchasing, Import-Export, or Supply Chain.
• Good understanding of procurement processes, purchasing documentation, and vendor management.
• Experience in handling import documentation and coordinating customs clearance processes.
• Familiar with Incoterms, shipping documents, HS Code classification, and COO is an advantage.
• Familiarity with Indonesian customs regulations and import licensing requirements is preferred.
• Proficient in Microsoft Office (especially Excel) and ERP systems.
• Strong administrative, organizational, and document control skills.
• Good communication and interpersonal skills with internal departments, suppliers, freight forwarders, and government authorities.
• Good command of both written and spoken English.

Responsibilities

• Support the Procurement Department in day-to-day administrative and operational activities.
• Prepare, process, and maintain procurement documents, PO, quotations, contracts, and related docs.
• Monitor PO and cash advance status; coordinate with suppliers for timely delivery.
• Handle procurement for office supplies and indirect purchases.
• Manage import documentation and ensure compliance with regulations.
• Coordinate with freight forwarders, shipping agents, and customs brokers for import clearance.
• Prepare and monitor import documents (Invoice, Packing List, B/L, COO).
• Assist in HS Code classification and verify import documents for customs clearance.
• Coordinate import permits with relevant government authorities.
• Track shipment status and resolve import or logistics issues.
• Manage document routing and approval processes for procurement docs.
• Support sourcing and procurement operations as needed.
• Perform other admin duties as required by Procurement Manager.

Skills

Procurement knowledge

Import/Export experience

Vendor management

English communication

Analytical thinking

Education

Bachelor's Degree in Business Administration / SCM / Logistics

Tools

MS Excel

ERP systems

Job description

PT Memiontec Indonesia is seeking a detail-oriented Procurement Administrator to support day-to-day operations within the Procurement Department. You will handle POs, quotes, contracts, and related documentation while coordinating with suppliers to ensure timely delivery.

You will manage import-related tasks, including documentation, HS codes, COO, and compliance with Indonesian regulations. Strong MS Excel and ERP skills are essential, along with excellent communication across internal teams