Personal Assistant to Director

Pengiklan Anonim; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Pengiklan Anonim in Surabaya seeks a proactive Executive Assistant to the Board of Directors in Surabaya. You will serve as the daily liaison between the BoD and internal/external stakeholders, organize and analyze reports, and prepare materials for meetings.

You will manage the BoD's schedule, travel arrangements, and ensure timely meeting minutes and follow-ups. The role requires fluency in English; Mandarin is a plus. A fast learner who can adapt to evolving priorities is essential.

Qualifications

• Bachelor's degree in Finance, Accounting, Management, or a related field
• Able to generate accounting reports, Gantt charts, flow charts, etc.
• Fluent in English; Mandarin is a plus

Responsibilities

• Act as a point of contact between the BoD and key people, both internally and externally, on a daily basis
• Prepare, organize, and analyze accounting reports, presentations, research, and other information as requested
• Organizing and taking meeting minutes for BoD
• Manage and coordinate the BoD’s schedule, business trips, travel arrangements, and personal needs
• Be ready to jump in and help wherever needed — priorities can change from day to day

Job description

• Act as a point of contact between the BoD and key people, both internally and externally, on a daily basis
• Prepare, organize, and analyze accounting reports, presentations, research, and other information as requested
• Organizing and taking meeting minutes for BoD
• Manage and coordinate the BoD’s schedule, business trips, travel arrangements, and personal needs
• Be ready to jump in and help wherever needed — priorities can change from day to day

Qualifications

• Bachelor’s degree inFinance, Accounting, Management, or a related field
• Proficient with Microsoft Office softwares (Excel, Word, Power Point, etc.)
• Able to generate accounting reports, gantt charts, flow charts, etc.
• Able to drive and travel when needed, including on short notice
• Organized, responsible, detail-oriented, and good at managing time and priorities
• A fast learner who can adapt quickly to different tasks and situations
• Flexible and comfortable taking on different roles and responsibilities depending on what’s needed
• Fluent in English; Mandarin is a plus