Personal Assistant to COO & CEO

PT Taman Resor Internet; Batam; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PT Taman Resor Internet in Batam is seeking an Executive Assistant to provide confidential support to the COO and CEO, managing calendars, meetings, and communications. You will prepare agendas, minutes, and presentation materials while coordinating with internal teams and external partners.

The role includes arranging travel, maintaining secure filing systems, and supporting management reviews and special projects with timely follow-ups.

Qualifications

• Prior experience in executive support or admin roles is preferred.

Responsibilities

• Provide confidential administrative and executive support to the COO & CEO.
• Manage daily schedules, appointments, and meetings.
• Prepare agendas, minutes, reports, and presentation materials.
• Coordinate with internal departments and external partners.
• Organize travel, accommodations, and logistics.
• Maintain confidential filing systems and handle sensitive information discreetly.
• Follow up on action items and keep management informed.
• Assist in special projects and management reviews.
• Liaise to obtain updates and data requested by the COO & CEO.

Job description

Provide professional and confidential administrative and executive support to the COO & CEO.

Manage and coordinate the COO & CEO's daily schedules, appointments, meetings, and business activities.

Prepare meeting agendas, presentation materials, minutes of meetings, and follow-up action lists.

Coordinate with internal departments, business units, external partners, clients, and other stakeholders on behalf of the COO & CEO.

Monitor and follow up on key assignments, decisions, and action items to ensure timely completion.

Prepare, compile, and organize reports, presentations, correspondence, and other management documents.

Assist the COO & CEO in preparing information and materials for management meetings, business reviews, and strategic discussions.

Arrange business travel, transportation, accommodation, and other logistical requirements when required.

Maintain an organized filing system for confidential documents, correspondence, and management records.

Handle sensitive and confidential information with a high level of discretion and professionalism.

Conduct basic research and gather relevant information to support management decision-making.

Liaise with relevant departments to obtain updates, data, and information requested by the COO & CEO.

Assist in coordinating special projects, events, and other assignments delegated by the COO & CEO.

Proactively identify pending matters and provide timely reminders, updates, and follow-ups to management.

Perform other duties and responsibilities as assigned by the COO & CEO.