Personal Assistant to Commissioner

PT Onda Mega Integra; Jakarta Utara; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT Onda Mega Integra is seeking a proactive Personal Assistant to support the Commissioner’s daily activities, schedule, and travel arrangements in Jakarta. This role requires high organization, discretion, and strong communication with internal and external stakeholders.

You will manage calendars, coordinate household needs, arrange business and personal travel, and handle administrative tasks with precision and confidentiality. English proficiency is an advantage; travel may be required.

Qualifications

• Bachelor's degree in any field.
• Minimum 1 year as Personal/Executive Assistant, Secretary, or similar.
• Strong organizational, communication, and interpersonal skills.
• Highly detail-oriented, discreet, and able to maintain confidentiality.
• Excellent time management and multitasking abilities.
• Proficient in MS Office and Google Workspace.
• Must have SIM A valid driver's license and be able to drive.
• Willing to work flexible hours and travel when required.
• English proficiency is an advantage.

Responsibilities

• Manage and organize the Commissioner's daily schedule and appointments.
• Coordinate household-related needs and liaise with internal/external parties.
• Arrange business and personal travel, including flights, hotels, transport, and itineraries.
• Prepare travel documents and ensure on-time arrangements.
• Drive the Commissioner or handle driving assignments as needed.
• Serve as liaison between the Commissioner and stakeholders.
• Handle administrative tasks and correspondence related to the Commissioner.
• Coordinate with departments and vendors for daily activities and special requests.
• Respond to urgent requests promptly while managing changing priorities.
• Ensure daily commitments and personal matters run smoothly.

Skills

Organization

Communication

Interpersonal skills

Time management

MS Office

Google Workspace

Driver's license SIM A

Travel readiness

English proficiency

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Workspace

Job description

Join the company behind trusted brands like ONDA, Perruno, and Le Chateau as we continue to grow through digital transformation and operational excellence. We're looking for a proactive, highly organized, and trustworthy Personal Assistant to support the Commissioner's personal and professional activities. In this role, you'll play a key role in managing schedules, coordinating household matters, organizing business and personal travel, and ensuring day-to-day activities run smoothly and efficiently.

What We're Looking For

• Bachelor's degree (S1) in any major.
• Minimum 1 year of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar role.
• Strong organizational, communication, and interpersonal skills.
• Highly detail-oriented, discreet, and able to maintain confidentiality.
• Excellent time management and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint) and Google Workspace.
• Possess a valid driver's license (SIM A) and be able to drive confidently for business and personal assignments.
• Willing to work flexible hours and travel when required.
• Proficiency in English is an advantage.

What You'll Do

• Manage and organize the Commissioner's daily schedule, meetings, and appointments.
• Coordinate the Commissioner's household-related needs and liaise with relevant internal and external parties.
• Arrange business and personal travel, including flight bookings, hotel reservations, transportation, and travel itineraries.
• Ensure all travel documents and arrangements are prepared accurately and on time.
• Drive the Commissioner or carry out driving assignments as required to support business and personal activities.
• Serve as a liaison between the Commissioner and internal and external stakeholders.
• Handle administrative tasks, correspondence, and documentation related to the Commissioner's activities.
• Coordinate with internal departments and external vendors to ensure smooth execution of daily activities and special requests.
• Respond promptly and professionally to urgent requests while managing changing priorities.
• Ensure the Commissioner's daily activities, commitments, and personal matters are managed efficiently and seamlessly.