Personal Assistant to CEO

Tada; Tangerang; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

Tada is seeking a sharp Personal Assistant to support our CEO at BSD City on-site. You will manage calendars, coordinate travel, and handle research and administrative tasks with a focus on leveraging AI tools to improve speed and accuracy.

Ideal candidates are highly organized, bilingual in English and Bahasa Indonesia, discreet, and comfortable working closely with senior leadership. This role offers a fast-paced, growth-oriented environment.

Qualifications

• Minimum D3/S1 from any field.
• 1–3 years experience as PA, EA, or in an administrative role supporting senior leadership.
• Actively uses AI tools in daily work — Claude, ChatGPT, Notion AI, or similar.
• Extremely organised and detail-oriented — nothing falls through the cracks.
• Fast learner and resourceful, able to figure things out independently.
• Excellent written and verbal communication in both Bahasa Indonesia and English.
• Discreet and trustworthy with confidentiality.
• Based in or willing to commute to BSD City area.

Responsibilities

• Manage CEO’s calendar; schedule meetings and prioritize daily tasks.
• Arrange travel including flights, hotels, itineraries, and logistics.
• Track and process expense claims and reimbursements.
• Conduct research on markets, competitors, and events as requested.
• Send reminders and follow-ups on the CEO's behalf.

Skills

Communication

Organisation

Discretion

AI tools usage

Education

D3/S1

Tools

Claude

ChatGPT

Notion AI

Google Workspace

Lark

Job description

Tada is an AI-powered Enterprise Loyalty & Rewards Platform that helps businesses acquire, engage, reward, and retain customers, channel partners, sales teams, and employees through scalable loyalty, incentive, and engagement programs.

Trusted by 400+ leading brands across APAC, Tada helps enterprises digitalise customer loyalty, trade promotion, channel incentives, sales incentives, and employee engagement through a secure, enterprise-ready platform powered by AI and data.

We offer a comprehensive suite of solutions, including: Customer Loyalty, B2B & Channel Partner Loyalty, Trade & Sales Incentives, WhatsApp Loyalty, Promoter Incentives, and Employee Engagement.

Built with enterprise-grade security, Tada supports SaaS , Private Cloud, and On-Premise deployment , with seamless integration into existing business systems.

Why You’ll Love Working Here?

• Growth Opportunities: We support your learning and development aspirations, both within and beyond your current role, nurturing an entrepreneurial mindset across our team.
• Unique Work Environment: Experience the distinctive blend of a mission-driven digital company with the innovative mindset, built on a strong foundation since 2012.
• Celebrate With Us: We recognize and celebrate work anniversaries and birthdays
• Continuous Learning: We promote vertical and lateral movement across the organization. It’s common for Tayo (that’s what we call our team) to explore several positions throughout their career as they discover what excites them
• Genuine teamwork: While not officially listed in our values, new joiners consistently highlight the collaborative spirit and supportive atmosphere that defines our culture.
• Think and act like an owner is our value : But the truth is, we don’t want you to act like an owner; we want you to be a real owner. Top performers are invited to join our stock options program.

What We Do Not Promise

• We do not promise fixed working hours. Projects and deadlines may require additional hours or flexibility.
• We do not promise unlimited resources or budgets. We operate strategically, managing priorities with the resources available.
• We do not promise a pressure-free environment. We maintain high standards with significant expectations for growth and performance excellence.

Job Description:

Job Title: Personal Assistant to CEO

Department: Office of the CEO

Working Arrangement: On-site (BSD City)

Information About The Role

We are looking for a sharp, proactive Personal Assistant who will support our CEO in managing his day-to-day. From scheduling and travel to research and administrative tasks. What makes this role different: we expect you to leverage AI tools actively to work faster, smarter, and more efficiently. If your first instinct when given a task is to figure out how AI can help you do it better, you will thrive here.

Key Responsibility

• Manage CEO’s calendar. Scheduling meetings, managing priorities, and ensuring no conflicts
• Handle travel arrangements; flights, hotels, itineraries, and logistics
• Track and process expense claims and reimbursements
• Conduct research on topics as requested — market, competitors, people, events
• Send reminders and follow-ups on CEO’s behalf
• Assist with day-to-day tasks and ad-hoc requests that keep the CEO’s day running smoothly
• Prepare briefs, summaries, and notes from meetings or research using AI tools
• Proactively anticipate the CEO’s needs before being asked

Requirements:

• Minimum D3/S1 from any field
• 1–3 years experience as PA, EA, or in an administrative role supporting senior leadership
• Actively uses AI tools in daily work — Claude, ChatGPT, Notion AI, or similar. This is non-negotiable.
• Extremely organised and detail-oriented — nothing falls through the cracks
• Fast learner and resourceful, able to figures things out independently
• Excellent written and verbal communication in both Bahasa Indonesia and English
• Discreet and trustworthy. Can handles sensitive information with full confidentiality
• Based in or willing to commute to BSD City area
• Experience working directly with a founder or C-suite executive is a plus
• Familiar with productivity tools: Notion, Lark, Google Workspace is a plus