Personal Assistant to CEO

Amar Bank; Jakarta Pusat; On-site; IDR 167,400,000 - 245,520,000; Full time

Job summary

Amar Bank is seeking an experienced Personal Assistant/Executive Assistant to support the CEO and senior management. You will plan schedules, coordinate travel, prepare reports, and manage confidential information with discretion.

The role requires excellent communication, organizational skills, and a proactive mindset in a fast-paced banking environment in Jakarta. Join us to contribute to our growth and dynamic startup-like culture.

Qualifications

• Discretion and confidentiality are essential.
• Strong written and verbal communication.
• Ability to manage multiple schedules and tasks simultaneously.

Responsibilities

• Plan and coordinate company-wide meetings and events.
• Coordinate travel and accommodation arrangements (domestic and international).
• Prepare expense reports and manage CEO's calendar.
• Handle correspondence with internal and external parties.
• Support liaising with staff to follow up tasks and projects.
• Assist Director with daily personal-related requests.

Skills

Discretion

Trustworthiness

Communication skills

Organizational skills

Multitasking

Proactive

Education

Bachelor Degree in Secretarial/International Relations/Communication

Job description

Did you know that Tunaiku is actually part of Amar Bank which has been a pioneer in Pure-Play Digital Banking in Indonesia?

How did we manage to do that?

At Amar Bank, we are changing people’s perception of a bank. We believe we are innovators who combine customer focus principles with creating technology-based impact. We incorporate freedom and flexibility as part of our startup working culture DNA to encourage innovation in creating better financial solutions for the banking industry.

Founded on March 15, 1991, in Surabaya as PT Anglomas International Bank (Amin Bank), the bank was acquired by Tolaram Group and transformed to PT. Bank Amar Indonesia (Amar Bank) in 2014. It has then undergone a significant digital transformation to become one of the country\u2019s forerunning fintech institutions through its award-winning digital lending platform, Tunaiku.

In January 2020, we had a successful Initial Public Offering and raised more than 209 billion rupiahs in funds from our public stock offering, more than we targeted to achieve. Today we have more than 1000 employees and that number keeps growing. We also received “Best Place to Work in Indonesia” from The Best Place to Work in 2020, as we always aim to create a workplace where growth opportunities are plentiful and provided in an engaging and fun way.

Recently Amar Bank was awarded as Inspirational Brand from APEA (Asia Pacific Enterprise Awards) 2022. Of course, our innovation won\u2019t stop here. So if you would love to be a part of it, have a growth mindset, and are constantly hungry for challenges, we invite you to join our vision to create millions of smiles all around Indonesia and also a mission to provide banking services to those who ‘Need’ and Not only to those who “Want”.

If you are hungry for challenges and love the idea of innovation, you might be someone we need to help create millions of smiles all around Indonesia.

Join us today and create #unlimitedinnovations!

Responsibilities

• Plan and coordinate company-wide meetings and events
• Plan and coordinate senior team offsite
• Coordinate travel and accommodation arrangement (ticketing and visa both domestic and international)
• Prepare expense report
• Manage staff gifts and anniversary presents, cards for employees
• Implement and maintain procedures/administrative systems
• Translate incoming documents, report, regulations
• Manage office assistants and driver daily tasks
• Correspondence to internal and external parties
• Handle administrative tasks for Director\'s expenses, insurance, cars, working permit, etc
• Handle Director\'s daily personal-related request
• Support liaising with staff to follow up task and project
• Manage CEO schedule and calendar
• Follow-up tasks given from CEO
• Handle personal and family matters such as insurance, education, holiday travel, medical appointments.
• Support functions and departments to seek approval from CEO
• Manage the priorities for letters, emails, and appointment requests to the CEO
• Conduct research for reports as per requested

Requirements

• Bachelor Degree Secretary, International Relations, Communication
• Minimum 1 year of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role
• Experience supporting senior management or executives is highly preferred
• Discretion and trustworthiness
• Flexibility and adaptability
• Good oral and written communication skills
• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy and Communication skills

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.