Operations & Admin Coordinator – Indonesia & Malaysia

PT Dinamika Proses Fluiteq; Jakarta Utara; Sur place; IDR 133 920 000 - 178 560 000; Plein temps

Résumé du poste

PT Dinamika Proses Fluiteq Indonesia is seeking an experienced Administration & Operations Coordinator to support our growing operations in Indonesia and Malaysia. You will manage day-to-day office administration, coordinate with engineers and suppliers, and ensure accurate records across locations.

The role involves handling quotations, POs, DOs, invoices, inventory control, and logistics for projects, while working closely with our team in Malaysia.

Qualifications

• Previous experience in administration, operations coordination or similar.
• Highly organised and able to handle multiple tasks.
• Experience preparing commercial documents such as quotations, invoices, PO and DO.
• Proficient with Microsoft Excel, Word and general office applications.
• Strong written and spoken Bahasa Indonesia and English.
• Willing to work across Indonesia and Malaysia and support teams remotely as needed.

Responsabilités

• Manage day-to-day office administration and maintain proper company records and documentation.
• Prepare and manage quotations, Purchase Orders (PO), Delivery Orders (DO), invoices and other commercial documentation.
• Coordinate with customers, suppliers, principals and the Malaysia office on quotations, orders, deliveries and project requirements.
• Maintain accurate Indonesia inventory and stock records, including equipment, chemicals, consumables and project materials.
• Provide engineers with up-to-date information on local stock availability and coordinate replenishment or movement of equipment and materials.
• Coordinate project logistics, including preparation and mobilisation of equipment and materials for customer projects across Indonesia.
• Arrange local transportation, courier/freight, accommodation and other logistical requirements when required.
• Maintain project documentation and assist engineers with administrative requirements before, during and after field activities.
• Follow up with customers and suppliers on outstanding documentation, deliveries and commercial matters.
• Support basic HR administration, attendance, leave records and employee documentation as the Indonesia team expands.

Connaissances

Organised

Coordination

Microsoft Excel

Microsoft Word

Inventory management

Communication skills

Bahasa Indonesia

English

Description du poste

PT Dinamika Proses Fluiteq Indonesia is seeking an experienced Administration & Operations Coordinator to support our growing operations in Indonesia and Malaysia. You will manage day-to-day office administration, coordinate with engineers and suppliers, and ensure accurate records across locations.

The role involves handling quotations, POs, DOs, invoices, inventory control, and logistics for projects, while working closely with our team in Malaysia.