Operation Procurement

PT Astra Graphia Information Technology; Jakarta Pusat; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

PT Astra Graphia Information Technology (AGIT) mencari tenaga Procurement/Buyer untuk mengelola proses procure-to-pay operasional secara end-to-end di Jakarta Pusat.

Peran ini menuntut koordinasi dengan tim proyek, anggaran, aset, dan PR, serta IT Legal agar perjanjian selesai tepat waktu.

Qualifications

• Pendidikan minimal S1 di bidang terkait seperti Administrasi Bisnis, Teknik Industri, Ekonomi, Sistem Informasi/Teknologi.
• Pengalaman 1 tahun di transaksi/administrasi bisnis, terutama di Procurement IT.
• Keterampilan teknis: pemahaman proses procurement, analisis harga/ketentuan, negosiasi, dan dokumentasi.

Responsibilities

• Melakukan proses procure-to-pay end-to-end secara operasional.
• Membuat PO/LOI dengan koordinasi dengan Fungsi terkait (Proyek, Anggaran, Aset, dan tim PR).
• Berkoordinasi dengan IT Legal untuk kelengkapan perjanjian tepat waktu.
• Menjamin kelengkapan faktur dan dokumen untuk registrasi AP (Perjanjian/COA/BAST).
• Menyusun dan memelihara dokumen pengadaan sesuai SOP.

Skills

Procurement processes

Vendor evaluation

Cross-functional coordination

Data management & Excel

Sourcing & negotiation

Education

Bachelor degree in Business Administration/Industrial Engineering/Economics/Information System/ Technology

Tools

MS Excel

ERP systems

Job description

DESKRIPSI PEKERJAAN

1. Act as operations procurement/ buyer to execute and coordinate end-to-end operational procure-to-pay processes.

• Follow-up operational user requests and maintenance renewal.
• Crate PO/ LOI with coordination to related functions (Project, Budget, Asset, and PR team).
• Coordination with IT Legal to make sure agreement completion within timeframe.
• Ensure and followup invoice & supporting documents are complete and correct as mandatory requirements for AP registration and payment process (Agreement/ COA/ BAST).

2. Close coordination with users for requirement clarification and confirmation.

3. Sourcing, Coordination, and Negotiation

4. Maintain Operational Inventory/ Stock information.

5. Create Asset Registration and Purchase Request, according to SOP.

6. Prepare and maintain all procurement-related documents and administrations according to SOP, includingacquire management approval (based on credibility, historical data, industry trend, competition, businesscase, compliance).

7. Prepare periodic analysis for maintenance renewal and operational purchase, provide improvementrecommendation.

8. Collaboration and coordination with related functions, including SOP, Finance, Accounting, Legal, and AssetManagement.

9. Perform regular vendor evaluation and vendor audit.

KUALIFIKASI MINIMUM

Education:

Bachelor degree in Business Administration, Industrial Engineering, Economics, Information System/ Technology..

Experience:

• 1 years of relevant experiences in business transaction/ administration, preferable in Procurement area (especially IT Procurement).
• Organization experience, especially with cross-function collaboration and coordination.

Technical Skill:

• Knowledgeable of general business transactions for goods and services.
• Knowledgeable of procurement processes (need recognition, sourcing, price and terms analysis, negotiation, evaluation and recommendation, order and agreement, delivery and expediting, receipt and inspection, invoice approval and payment, record keeping and reporting).
• Strong in data management and spreadsheet processing.

RINGKASAN PERKERJAAN

• *SPESIALISASI**: IT and Software
• *PENDIDIKAN MINIMAL**: S1 (Sarjana)
• *SISTEM KERJA**: On-site
• *TIPE PEKERJAAN**: Contractual
• *LOKASI**: Kota Jakarta Pusat, Daerah Khusus Ibukota Jakarta, Indonesia
• *INDUSTRI**: IT and Software
• *SITUS PERUSAHAAN**: https://www.ag-it.com/
• *JUMLAH LOWONGAN**: 2 posisi

TENTANG PERUSAHAAN

Astra Graphia Information Technology (AGIT) is a Digital Service Provider, provides one stop Solution on Digital Services. Since 1983, AGIT is part of PT Astra International Tbk Group, a conglomeration company in Indonesia that currently has 212 subsidiaries and affiliate companies with 7 line of businesses (automotive, financial services, heavy equipment, agribusiness, information technology, infrastructure & logistics, and property). AGIT itself is owned 100% by PT Astra Graphia Tbk

As a Digital Service Provider, AGIT has transformed its business not only focusing on providing ICT infrastructure and application related services but more towards on what we called as a One-Stop-Solutions on Digital Services, both in on-premise and cloud infrastructure model.

We bring the concept of digitize things (digitize everything), to help and to assist our customers in performing their digital transformation through the implementation on digital technology & digital solutions.

We have four main pillars in our Digital Solution Portfolios that cover the entire journey required to conduct digital transformation starting from Digital Strategy, Digital ICT Foundation, Digital Platform, and Digital Services