Officer, Finance (AP)

PaxOcean; Batam; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PaxOcean in Batam is seeking an Officer, Finance (Accounts Payable) to manage invoices, vendor master data, and payments accurately and on time. You will help with month-end closing, AP reconciliations, and internal control improvements.

The role requires 2–3 years of AP/Finance experience, and experience with ERP systems such as SAP, Oracle, or Microsoft Dynamics is a plus. You will work closely with internal stakeholders and audits.

Qualifications

• Minimum 2–3 years of AP/Finance experience.
• Strong understanding of AP processes and controls.
• Experience with ERP systems (SAP/Oracle/Microsoft Dynamics).
• Attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Integrity and confidentiality.

Responsibilities

• Receive, verify, and process supplier invoices against PO/GRN.
• Review payment requests for completeness and proper authorization.
• Prepare payment schedules and process vendor payments per terms.
• Reconcile vendor statements and resolve discrepancies.
• Record AP transactions in ERP system.
• Monitor payables and ensure timely settlements.
• Support AP month-end and year-end closing.
• Maintain AP documentation for audits.
• Assist audits with required documents.
• Ensure compliance with policies, standards, and tax regulations.
• Perform other finance duties as assigned.

Skills

Accounts Payable

ERP systems

Detail oriented

Deadline driven

Independent worker

Education

Bachelor's degree

Diploma in Accounting

Tools

SAP

Oracle

Microsoft Dynamics

Job description

Job Summary

Officer, Finance (Accounts Payable) is responsible for ensuring the accurate, timely, and compliant execution of Accounts Payable processes, including invoice verification, vendor master maintenance, payment processing, cash flow monitoring, reconciliations, and month-end closing activities. The role reviews AP transactions and reports, prepares payment proposals and cash outflow forecasts, supports audit requirements, monitors GRIR balances, and works closely with internal stakeholders to resolve payment-related issues. The incumbent also identifies opportunities to enhance AP processes and strengthen internal controls while providing operational support to the Finance Manager to ensure efficient financial operations.

Key Responsibilities

• Receive, verify, and process supplier invoices against Purchase Orders (PO), Goods Receipt Notes (GRN), and supporting documents.
• Review payment requests to ensure completeness, accuracy, and proper authorization.
• Prepare payment schedules and process payments to vendors in accordance with agreed payment terms.
• Reconcile vendor statements and resolve invoice discrepancies with suppliers and internal departments.
• Record Accounts Payable transactions accurately in the ERP/accounting system.
• Monitor outstanding payables and ensure timely settlement to avoid overdue payments.
• Process employee reimbursement and staff claims in accordance with company policies.
• Prepare AP aging reports and other management reports as required.
• Assist in month-end and year-end closing activities, including AP accruals and account reconciliations.
• Maintain complete and organized AP documentation for audit purposes.
• Support internal and external audits by providing required financial documents and explanations.
• Ensure compliance with company financial policies, accounting standards, tax regulations, and internal controls.
• Perform other finance-related duties assigned by the Finance Manager.

Key Requirements

• Minimum 2–3 years of experience in Accounts Payable, Accounting, or Finance.
• Good understanding of Accounts Payable processes, accounting principles, and financial controls.
• Experience using ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, or similar) is an advantage
• Familiar with invoice verification, vendor reconciliation, and payment processing.
• Strong attention to detail with a high level of accuracy.
• Able to manage multiple tasks, prioritize work, and meet deadlines.
• Able to work independently as well as collaboratively in a team environment.
• Demonstrates integrity, accountability, and a commitment to maintaining confidentiality

Education

Bachelors
Diploma in Accounting

Certifications