Senior Office & Project Administration Lead

Techne Praxis; Jakarta Pusat; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

Techne Praxis is seeking an Office Manager to ensure smooth day-to-day office operations and provide administrative support to project teams. The role collaborates with senior office managers, project managers, consultants, subconsultants, suppliers, and leadership to deliver efficient administrative, financial, and operational support for projects.

The role covers office management, document control, and basic budgeting, with responsibilities spanning onboarding/offboarding, meetings, travel,

Qualifications

• Diploma or Bachelor’s degree in business administration, office management, or a related field.
• 5+ years of experience in office administration or project administration in a consulting/professional services environment.
• Strong organizational and multitasking skills with attention to detail.
• Familiarity with basic project administration, invoicing, and contract documentation.
• Proficiency in Microsoft Office; knowledge of project management or accounting systems is a plus.
• Strong communication and interpersonal skills across teams and external stakeholders.

Responsibilities

• Manage day-to-day office operations, including supplies, facilities, IT coordination, and supplier management.
• Serve as the primary point of contact for office-related administrative matters.
• Support onboarding and offboarding, workspace setup, and coordination with service providers.
• Maintain office policies and administrative systems for efficiency and compliance.
• Coordinate meetings, travel arrangements, and internal events.
• Provide administrative support to project teams: document control, filing, and version management.
• Assist project financial administration: timesheets, expense claims, and basic budget monitoring.
• Support contract administration: records of contracts, amendments, and deliverables.
• Assist invoicing processes: preparation, tracking, and coordination with finance.
• Help track deliverables, deadlines, and reporting requirements for projects.
• Support procurement and subconsultant administration related to project delivery.

Skills

Strong organizational skills

Multitasking

Communication skills

Independent work

Interpersonal skills

Education

Diploma/Bachelor’s degree in business administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Techne Praxis is seeking an Office Manager to ensure smooth day-to-day office operations and provide administrative support to project teams. The role collaborates with senior office managers, project managers, consultants, subconsultants, suppliers, and leadership to deliver efficient administrative, financial, and operational support for projects.

The role covers office management, document control, and basic budgeting, with responsibilities spanning onboarding/offboarding, meetings, travel,