Office Management Assistant Manager

Indodana; Indonesia; On-site; IDR 300,000,000 - 540,000,000; Full time

Benefits offered by this job

Audit exposure

OHS/HSE certifications

Job summary

Indodana is seeking an experienced Office Management Manager to lead the Office Management team, including travel desk, office support staff, and security, across multiple locations.

You will conduct performance evaluations, coaching, and capability development while ensuring safe, efficient work environments aligned with HSE standards. Strong budgeting, procurement, lease, and reporting skills are required to support audits and operational excellence.

Qualifications

• Bachelor's degree in any major; Management/Engineering preferred.
• Diploma (D3) may be considered with more than 5 years of relevant experience.
• Strong leadership and coaching capabilities.
• Solid understanding of OHS/HSE principles and standards.
• Experience managing multiple office locations and facilities management.

Responsibilities

• Oversee daily operations of the Office Management team, travel desk, Office Boys, and Security staff.
• Conduct performance evaluations, coaching, and capability development for team members.
• Manage Office Management across locations ensuring safe, productive work environments per HSE standards.
• Maintain facilities and equipment; ensure cleanliness and proper operation.
• Analyse and improve office efficiency with supporting systems and layouts.
• Coordinate procurement of office supplies and equipment.
• Handle office space planning, locations, and lease proposals.
• Review completeness and processing of lease agreements.
• Oversee financial activities including petty cash and advances.
• Develop/update SOPs and prepare reports on office conditions and budget use.
• Support Internal Audit in fulfilling OJK, ISO, and other audit requirements.

Skills

Leadership

Team management

Budget management

OHS/HSE knowledge

Vendor coordination

Communication

Documentation

Education

Bachelor's degree

Diploma (D3) with 5+ years experience

Job description

• Oversee and manage the daily operations of the Office Management (OM) team, including office and travel desk operations, Office Boys, and Security personnel.
• Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
• Manage all aspects of Office Management across assigned locations (Operations Office and Out Region Office), ensuring a safe, comfortable, and productive work environment in accordance with HSE standards.
• Manage day-to-day office operations, ensuring all facilities and equipment are clean, well-maintained, and in proper working condition.
• Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures.
• Support the procurement and distribution of office supplies and equipment needed for daily operations.
• Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements.
• Review and ensure the completeness and timely processing of office lease agreements.
• Oversee and manage the team’s financial activities, including the proper use of petty cash and cash advances.
• Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization.
• Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements.

Job Description

• Oversee and manage the daily operations of the Office Management (OM) team, including office and travel desk operations, Office Boys, and Security personnel.
• Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
• Manage all aspects of Office Management across assigned locations (Operations Office and Out Region Office), ensuring a safe, comfortable, and productive work environment in accordance with HSE standards.
• Manage day-to-day office operations, ensuring all facilities and equipment are clean, well-maintained, and in proper working condition.
• Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures.
• Support the procurement and distribution of office supplies and equipment needed for daily operations.
• Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements.
• Review and ensure the completeness and timely processing of office lease agreements.
• Oversee and manage the team’s financial activities, including the proper use of petty cash and cash advances.
• Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization.
• Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements.

Qualifications

• Bachelor's degree (S1) in any major; preferably in Management, Engineering, or related fields. Diploma (D3) may be considered with more than 5 years of relevant experience.
• Minimum 5 years of experience in General Affairs.
• At least 3 years of experience leading teams (Office Boys, Security, Travel Desk) and managing multiple office locations is an advantage.
• Good understanding of Occupational Health and Safety (OHS/HSE) principles and standards.
• Proficient in managing office facilities and infrastructure (building, cleanliness, office equipment).
• Skilled in budget management, petty cash handling, and internal financial reporting.
• Knowledgeable in property leasing processes, including review and administration of lease agreement documents.
• Able to develop and update SOPs and prepare systematic periodic reports.
• Strong leadership and team management skills, including coaching, mentoring, and performance evaluation.
• Excellent communication and coordination skills, both cross-department and with external parties (vendors, landlords, auditors).
• Able to work under pressure and resolve issues quickly and effectively.
• Detail-oriented in documentation and filing.

Nice to Have

• Experience supporting internal and external audit processes (OJK, ISO, etc.).
• Certifications related to OHS/HSE, facility management, or project management.