Nonprofit AP & Payroll Specialist - Hybrid

Default Brand; Metro; Hybrid; IDR 630,592,000 - 848,873,000; Full time

Benefits offered by this job

403(b) retirement

Life insurance

Training programs

Paid time off

Job summary

Volunteers of America Minnesota is seeking an Accounts Payable & Payroll Specialist to manage AP processing, vendor records, and payroll support, ensuring timely payments and compliance. This role serves as backup to the Payroll Administrator and helps maintain payroll continuity.

Responsibilities include processing invoices, reviewing approvals, preparing weekly payment runs, handling vendor inquiries, and year-end 1099 activities. Hybrid schedule with 2 in-office days in Edina, MN.

Qualifications

• Associate Degree in Accounting, Finance, Business Administration, or a related field, required.
• Minimum three (3) years of progressively responsible accounts payable, accounting, payroll, or related experience, required.
• Nonprofit accounting experience, preferred.
• Experience with accounting and payroll software systems, Sage Intacct, and/or UKG, preferred.

Responsibilities

• Process invoices, purchase orders, employee reimbursements, and other payment requests accurately and timely.
• Review invoices for proper approvals, coding, supporting documentation, and compliance with organizational policies.
• Verify vendor eligibility and compliance with organizational procurement and applicable funding requirements.
• Prepare weekly payment runs, including checks, ACH transactions, and electronic payments.
• Distribute remittance information and respond to vendor inquiries.
• Research and resolve invoice discrepancies, payment issues, and vendor statement reconciliations.
• Prepare year-end Forms 1099, including vendor data review, reconciliation, filing support, and distribution.
• Maintain confidentiality of financial information and vendor records.
• Serve as the designated backup for payroll processing activities.
• Cross-train on payroll procedures and payroll system functions required to provide effective coverage.
• Assist with payroll data entry, payroll audits, and payroll reporting as assigned.
• Verify payroll documentation and review payroll transactions for accuracy and completeness.
• Support preparation and distribution of payroll-related reports.
• Provide responsive internal customer service to program and administrative departments.
• Work collaboratively with Finance, Human Resources, and operational leaders to resolve payment and payroll issues.
• Communicate professionally with vendors, auditors, funding agencies, and employees.
• Maintain positive working relationships across all levels of the organization.
• All other duties as assigned.

Skills

Accounts payable

Payroll processing

Vendor management

Customer service

Education

Associate Degree in Accounting, Finance, Business Administration

Tools

Sage Intacct

UKG

Job description

Volunteers of America Minnesota is seeking an Accounts Payable & Payroll Specialist to manage AP processing, vendor records, and payroll support, ensuring timely payments and compliance. This role serves as backup to the Payroll Administrator and helps maintain payroll continuity.

Responsibilities include processing invoices, reviewing approvals, preparing weekly payment runs, handling vendor inquiries, and year-end 1099 activities. Hybrid schedule with 2 in-office days in Edina, MN.