Motor Pool Supervisor

U.S. Embassy Jakarta; Jakarta Utara; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

U.S. Embassy Jakarta seeks an Assistant Supervisory Motor Pool position within the General Services Office (GSO) to support daily transportation operations, supervise staff, and coordinate dispatch, maintenance and fuel activities in line with policy and guidance.

The role includes maintaining records in ILMS and FMIS and supporting safety compliance. The incumbent may act as Motor Pool Supervisor in absence of the incumbent, ensuring continuity of day-to-day operations.

Qualifications

• Experience in motor pool operations, transportation services and fleet management.
• Supervisory or team lead experience is required.
• Good working knowledge of motor pool/fleet operations.
• Knowledge of local traffic conditions and regulations.
• Proficiency with data management and recordkeeping.
• Proficiency with Microsoft Office for data entry and reporting.
• Valid driver’s license (SIM B1) and five years of driving history.

Responsibilities

• Coordinate daily transportation operations and dispatch drivers.
• Supervise staff and assign tasks to team members.
• Manage ILMS/FMIS data and ensure compliance.
• 4. Coordinate fleet maintenance and fuel operations.
• Provide administrative support and reporting.

Skills

Staff supervision

Dispatch coordination

Data management

Microsoft Office

Driver coordination

Valid driver's license

Communication

Tools

ILMS

FMIS

Microsoft Office

Job description

Provides operational support and serves in an Assistant Supervisory capacity for the Motor Pool program within the General Services Office (GSO). Assists in implementing daily transportation operations, overseeing staff, and coordinating dispatch, maintenance, and fuel activities in accordance with established policies and guidance from the Motor Pool Supervisor. Assist in maintaining accurate records in ILMS (Integrated Logistics Management System) and FMIS (Fleet Management Information System) and supporting compliance with operational and safety requirements. Serves as acting Motor Pool Supervisor in the absence of the incumbent, ensuring continuity of day-to-day operations in accordance with established procedures and guidance.

Major responsibilities:

• Operational Coordination and Dispatch Implementation
• Staff Supervision and Work Implementation
• ILMS/FMIS Data Management and Compliance
• Fleet Maintenance and Fuel Operations Coordination
• Administrative Support and Reporting

All selected candidates must be able to obtain and hold a:

• Public Trust - Background Investigation security clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
Selected candidate must be able to begin working within a reasonable period of time [4 weeks] upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Experience:

A minimum of two (2) years of experience in motor pool operations, transportation services, fleet management including vehicle dispatching, driver coordination, and basic fleet maintenance support, is required. At least one (1) year of supervisory or team lead experience including assigning work, monitoring task completion, and providing basic guidance to staff is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Language:

English - Good working knowledge in speaking, reading and writing is required.

Bahasa Indonesia - Fluent in speaking, reading and writing is required.

Please address this language requirement in your ERA application.

Job Knowledge:

Good working knowledge of motor pool/Fleet operations, vehicle dispatching, and basic fleet maintenance practices is required. Knowledge of standard office procedures, recordkeeping, and data management is required. Familiarity with local traffic conditions and regulations and safe driving practices is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Skills And Abilities:

Ability to coordinate daily transportation operations, including assigning drivers and vehicles, and adjusting schedules based on operational needs is required. Ability to supervise staff, provide clear work instructions, and monitor task completion is required. Good interpersonal skills are required to maintain effective working relationships with staff and internal contacts. Ability to communicate clearly and effectively, both orally and in writing, is required. Ability to identify routine operational issues and apply appropriate solutions within established procedures is required. Ability to use computer applications, including Microsoft Office, for data entry, recordkeeping, and reporting is required. Ability to operate motor vehicle. Must possess a valid, current driver's license for the class of vehicle (SIM B1) to be operated and must have held a valid driver's license for a minimum of five (5) years, in accordance with 14 FAM 433.

Please address this factor in your ERA application under Major Duties and Responsibilities.