MICE Travel Planner

Kija Travel; Provinsi Bali; On-site; IDR 120,000,000 - 180,000,000; Full time

Benefits offered by this job

BPJS

THR

Job summary

Kija Travel in Bali is seeking an experienced MICE Travel Planner to manage projects from enquiry to delivery. You will prepare itineraries, quotations, and costs while sourcing rates from hotels and suppliers.

The role requires coordinating transport, accommodation, and meeting facilities, with on-site support as needed. Ideal candidates have at least 3 years in MICE or DMC operations, strong budgeting skills in Excel/Sheets, and fluency in English and Bahasa Indonesia.

Qualifications

• Minimum 3 years' experience in MICE, event planning or DMC operations.
• Experience organizing meetings, conferences, incentives or group programmes for 20+ participants.
• Strong knowledge of Bali and other Indonesian destinations, hotels and suppliers.
• Confident preparing quotations, budgets and cost calculations using Excel or Google Sheets.
• Fluent in Bahasa Indonesia with strong written and spoken English.

Responsibilities

• Prepare itineraries, event programmes, quotations and detailed costings based on client requirements.
• Source and negotiate rates with hotels, venues, transport providers and other suppliers.
• Coordinate accommodation, flights, transfers, meeting facilities, activities and group logistics.
• Manage rooming lists, participant information, schedules and supplier confirmations.
• Work with Business Development and Operations to prepare proposals and deliver confirmed programmes.
• Manage budgets, supplier payments and booking deadlines.
• Oversee event arrangements and provide on-site support when required.
• Maintain supplier relationships and develop new contacts across Indonesia.
• Handle last-minute changes and operational challenges efficiently.
• Complete final cost reconciliations and event documentation.

Skills

MICE travel planning

Budget management

Vendor negotiation

Excel/Google Sheets

English proficiency

Education

Tools

Excel

Google Sheets

Amadeus/Sabre (GDS)

Job description

Kija Travel is a Destination Management Company (DMC) based in Bali, providing travel and event management services throughout Indonesia. We work with UN agencies, international NGOs, corporate clients and travel partners to organise meetings, conferences, workshops, incentive programmes and group travel.

We are looking for an experienced MICE Travel Planner who can manage projects from initial enquiry and quotation through to planning, coordination and delivery.

Key Responsibilities

Prepare itineraries, event programmes, quotations and detailed costings based on client requirements.

Source and negotiate rates with hotels, venues, transport providers and other suppliers.

Coordinate accommodation, flights, transfers, meeting facilities, activities and group logistics.

Manage rooming lists, participant information, schedules and supplier confirmations.

Work closely with our Business Development and Operations teams to prepare proposals and deliver confirmed programmes.

Manage budgets, supplier payments and booking deadlines.

Oversee event arrangements and provide on-site support when required.

Maintain strong supplier relationships and develop new contacts throughout Indonesia.

Handle last-minute changes and operational challenges efficiently.

Complete final cost reconciliations and event documentation.

Requirements

Minimum 3 years' experience in MICE, event planning, group travel or DMC operations.

Experience organising meetings, conferences, incentives or group programmes for 20+ participants.

Strong knowledge of Bali and other Indonesian destinations, hotels and suppliers.

Confident preparing quotations, budgets and cost calculations using Excel or Google Sheets.

Fluent in Bahasa Indonesia with strong written and spoken English.

Well organised, detail-oriented and able to manage multiple projects under pressure.

Comfortable communicating directly with international clients and suppliers.

Willing to travel within Indonesia when required.

An advantage:

Experience working with UN agencies, NGOs or international organisations.

Familiarity with RFQs, Terms of Reference and event procurement requirements.

Airline ticketing or GDS experience (Amadeus or Sabre).

What We Offer

Competitive salary based on experience.

BPJS, THR and statutory employment benefits.

Opportunities to work on international events and travel projects across Indonesia.

A professional working environment with opportunities for career development.