Mandarin-Speaking Operations & Administrative Staff

PT Daya Alam Surya; Jakarta Utara; On-site; IDR 78,120,000 - 122,760,000; Full time

Benefits offered by this job

Transport allowance

Performance incentives

Career growth opportunities

Job summary

PT Daya Alam Surya seeks a proactive Mandarin-speaking Operations & Administrative Staff to manage day-to-day warehouse and office operations, oversee inventory workflows, and communicate with Mandarin-speaking suppliers, clients, and technical teams.

This role also includes on-site interpretation, translation of technical documents, and cross-department coordination to ensure smooth daily operations.

Qualifications

• Mandarin reading, writing, and speaking fluency (HSK 5/6 preferred).
• Bachelor's degree in a relevant field (Supply Chain/Logistics, Business, Industrial Engineering, or Foreign Languages).
• 2+ years in operations, warehouse management, logistics coordination, or bilingual admin.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and ERP/inventory tools.

Responsibilities

• Oversee daily warehouse and office operations.
• Manage inventory workflows and stock control.
• Coordinate delivery orders and liaise with transport providers.
• Bridge communication with Mandarin-speaking suppliers, clients, and technical teams.
• Provide on-site interpretation and translate technical docs and emails.

Skills

Mandarin proficiency

English proficiency

Office software

ERP familiarity

Education

Bachelor's degree in Supply Chain/Logistics or related field

Tools

ERP system

Inventory tracking systems

Job description

Mandarin-Speaking Operations & Administrative Staff

We are seeking a proactive, Mandarin-Speaking Operations & Administrative Staff member to oversee day-to-day warehouse/office operations, manage inventory workflows, and bridge communication with foreign suppliers, clients, and technical teams. This role combines hands-on operational management, logistics execution, and bilingual administration to keep daily business running smoothly

Key Operations & Administrative Responsibilities

1. Operations & Logistics Management

Inventory & Stock Control: Monitor incoming and outgoing goods, conduct stock reconciliations, track inventory levels, and ensure high standards of stock layout and warehouse organization (5S / 5R standards).

Delivery & Fulfillment Coordination: Issue and verify Delivery Orders (DO), organize loading/unloading schedules, and coordinate with third-party logistics providers to prevent shipping misdirections or delays.

Operational Reporting: Prepare weekly and monthly operational reports, tracking throughput, stock movement, damaged items, and logistics performance.

Vendor & Foreign Partner Relations: Serve as the main point of contact for Mandarin-speaking suppliers, vendors, and clients regarding order tracking, product specifications, and operational requirements.

On-Site Interpretation & Translation: Provide direct oral interpretation of Mandarin to English / Local Language during operational meetings, site visits, and technical discussions. Translate technical documentation, emails, and operating procedures.

Issue Resolution: Act as a communication bridge to rapidly resolve miscommunications, supply chain bottlenecks, or quality concerns with Mandarin-speaking stakeholders.

3. Administrative Support

Documentation & Compliance: Manage operational documentation, contracts, shipping manifests, and official correspondence.

Cross-Departmental Coordination: Work closely with sales, technical support, and HR/Admin teams to align daily operational schedules with broader business goals.

Qualifications & Requirements

Language Proficiency: Fluent or native-level proficiency in spoken, reading, and written Mandarin (HSK Level 5 or 6 preferred). Strong command of English and/or the local language.

Education: Bachelor's degree in Supply Chain/Logistics, Business Administration, Industrial Engineering, Foreign Languages, or a related field.

Experience: 2+ years of hands-on experience in operations, warehouse management, logistics coordination, or technical administration within a bilingual environment.

Technical Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with ERP or inventory tracking systems.

Soft Skills: Strong leadership and coordination abilities, high attention to detail, problem-solving mindset, and cultural adaptability.

Bonus Points:

• Established network within Chinese-backed enterprises, manufacturing plants, or industrial estates in Indonesia.
• Hands-on understanding of solar PV installation workflows, electrical standards, or project management.
• Direct exposure to high-impact residential and C&I solar project development.
• Flat organisational structure with direct access to executive leadership and rapid decision-making.
• Competitive base salary plus attractive performance-based sales incentives.
• Transport and travel allowance for client site visits.