Manager – Purchasing, Banyan Tree Escape Balak

Banyan Group; Tanjung Raja; On-site; IDR 650,000,000 - 900,000,000; Full time

Job summary

Banyan Group's Banyan Tree Escape Balak in Bali seeks an experienced and detail-oriented Manager - Purchasing to lead the Purchasing function through the pre-opening phase and into full operations. Reporting to the Director of Finance, you will set up the resort’s procurement framework and build a reliable supplier base.

The role requires strong knowledge of the Bali/ Indonesian supplier market and luxury hospitality experience.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Hospitality Management, or related fields.
• Minimum 5–7 years of progressive purchasing experience with at least 2 years in a managerial role within luxury hotels or resorts.
• Proven pre-opening experience is strongly preferred, ideally in a luxury resort setting.
• Strong network with Bali or Indonesian hospitality suppliers.
• Excellent negotiation, analytical, and cost-control skills.
• Proficiency in hotel purchasing and inventory systems (Opera, Micros, SAP) and advanced Excel.

Responsibilities

• Lead and manage all Purchasing and Receiving functions aligned with brand standards and Finance policies.
• Develop the pre-opening Purchasing plan including procurement timelines, organization structure, manning guides, and recruitment schedule.
• Source, negotiate, and procure OS&E, FF&E, and F&B for pre-opening and ongoing operations.
• Coordinate with owner, project team, designers, and department heads on specifications, quantities, delivery schedules, and budgets to ensure items arrive on time and meet brand standards.
• Establish purchasing policies, procedures, and approval controls in line with company requirements and local regulations.
• Build and maintain a strong approved supplier database, including local suppliers, artisans, and farmers, and conduct regular supplier evaluations and performance reviews.
• Negotiate pricing, contracts, and service agreements to achieve quality, cost-effectiveness, and favorable terms.
• Coordinate with the Banyan Group regional and corporate teams to leverage group contracts, preferred suppliers, and brand specifications.
• Manage storeroom and receiving operations, including stock control, inventory management, storage standards, and stock-taking.
• Monitor purchasing costs, market prices, and budget compliance, and provide regular reports and recommendations to the Director of Finance.
• Work closely with the Accounts Payable team to ensure accurate invoicing, timely payments, and proper documentation.
• Ensure compliance with Indonesian tax, customs, and import regulations, where applicable.
• Promote sustainable and responsible sourcing in line with the brand’s commitments, with a preference for local products wherever possible.
• Recruit, train, and develop the Purchasing and Receiving team, building strong local talent.
• Provide regular Purchasing updates and reports to the Director of Finance and Regional / Corporate Finance.

Skills

Negotiation skills

Analytical thinking

Cost-control

Communication & interpersonal skills

English and Bahasa Indonesia fluency

Excel proficiency

Hotel procurement knowledge

Education

Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or related fields

Tools

Opera

Micros

SAP

Excel

Job description

Overview

Banyan Group is an independent, global hospitality company with purpose. We pride itself on its pioneering spirit, design-led experiences and commitment to responsible stewardship. Its extensive portfolio spans 100 hotels and resorts, more than 140 spas and galleries, and 20 plus branded residences in over 20 countries. Comprising 12 global brands, including the flagship brand Banyan Tree, each distinct yet united under the experiential membership programme withBanyan. The founding ethos of “Embracing the Environment, Empowering People” is embodied through the Banyan Global Foundation and Banyan Academy. We are committed to remaining the leading advocate of sustainable travel, with a focus on regenerative tourism and innovative programmes that elevate the guest experience.

Founded in 1994 on the core concept of sustainability, Banyan Tree Holdings seeks to create long-term value for all stakeholders and destinations across its network of properties, products and brands, through a purpose-driven mission.

With over 13,000 associates across 23 countries, the Group established the Banyan Academy in 2008 to support its goals by advancing people development, management excellence, and fostering learning with integrity and meaning.

Banyan Group has received over 3,000 industry awards and accolades since its inception. It has also received recognition for its commitment to environmental protection and community development through its non-profit arm, the Banyan Global Foundation, which aligns the Group’s efforts with the United Nations Sustainable Development Goals (UN SDGs).

Position Summary

Banyan Tree Escape Balak is seeking an experienced and detail-oriented Manager - Purchasing to lead the Purchasing function through the pre-opening phase and into full operations. Reporting to the Director of Finance, you will set up the resort’s procurement framework, build a strong supplier base, and ensure the resort is equipped and stocked to the standards expected of the Banyan Tree Escape brand.

The successful candidate will be a commercially minded procurement professional with strong knowledge of the Bali and Indonesian supplier market, and a solid background in luxury hospitality. This role will drive purchasing excellence by securing quality products at competitive prices, maintaining strong controls, and building reliable local and international supplier partnerships.

Candidates with proven experience in luxury hotel or resort pre-openings in Bali or elsewhere in Indonesia are highly preferred.

Responsibilities

1. Lead and manage all Purchasing and Receiving functions, ensuring alignment with business goals, brand standards, and Finance policies.
2. Develop the pre-opening Purchasing plan, including procurement timelines, organization structure, manning guides, and recruitment schedule.
3. Source, negotiate, and procure operating supplies and equipment (OS&E), furniture, fixtures, and equipment (FF&E), and food, beverage, and other consumables for the pre-opening and ongoing operations.
4. Coordinate with the owner, project team, designers, and department heads on specifications, quantities, delivery schedules, and budgets to ensure items arrive on time and meet brand standards.
5. Establish purchasing policies, procedures, and approval controls in line with company requirements and local regulations.
6. Build and maintain a strong approved supplier database, including local suppliers, artisans, and farmers, and conduct regular supplier evaluations and performance reviews.
7. Negotiate pricing, contracts, and service agreements to achieve quality, cost-effectiveness, and favorable terms.
8. Coordinate with the Banyan Group regional and corporate teams to leverage group contracts, preferred suppliers, and brand specifications.
9. Manage storeroom and receiving operations, including stock control, inventory management, storage standards, and stock-taking.
10. Monitor purchasing costs, market prices, and budget compliance, and provide regular reports and recommendations to the Director of Finance.
11. Work closely with the Accounts Payable team to ensure accurate invoicing, timely payments, and proper documentation.
12. Ensure compliance with Indonesian tax, customs, and import regulations, where applicable.
13. Promote sustainable and responsible sourcing in line with the brand’s commitments, with a preference for local products wherever possible.
14. Recruit, train, and develop the Purchasing and Receiving team, building strong local talent.
15. Provide regular Purchasing updates and reports to the Director of Finance and Regional / Corporate Finance.

Qualifications

1. Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or related fields.
2. Minimum 5–7 years of progressive purchasing experience, with at least 2 years in a managerial role within luxury hotels or resorts.
3. Proven pre-opening experience is strongly preferred, ideally in a luxury resort setting.
4. Strong experience in the Bali or Indonesian hospitality market is highly preferred, with an established network of local suppliers.
5. Strong knowledge of OS&E and FF&E procurement, food and beverage purchasing, and inventory control.
6. Excellent negotiation, analytical, and cost-control skills.
7. Proficiency in hotel purchasing and inventory systems (e.g., Opera, Micros, SAP, or similar) and advanced Excel skills.
8. Sound understanding of Indonesian tax and import and customs procedures is an advantage.
9. Strong communication and interpersonal skills with the ability to work with stakeholders at all levels.
10. High level of integrity, with a proactive, organized, and hands-on approach.
11. Fluency in English and Bahasa Indonesia.
12. Ability to work effectively in a multicultural environment.

We regret that only shortlisted candidates will be notified.