Luxury Hospitality Purchasing Admin Apprentice

Capella Ubud; Provinsi Bali; On-site; IDR 39,060,000 - 55,800,000; Full time

Job summary

Capella Ubud is seeking a detail-oriented Purchasing & Receiving Administration Apprentice to support daily purchasing activities in a luxury hospitality setting. You will assist in handling purchase requests, supplier quotations, purchase orders, receiving documentation, and inventory records, while learning market research, cost awareness, and reporting.

You will work closely with suppliers and internal teams, developing accuracy, integrity, and professional communication to contribute to

Qualifications

• Diploma or Bachelor's degree in Hospitality Management or related field would be an advantage.
• Previous internship, training, or work experience in Purchasing, Procurement, Receiving, Administration, or hospitality environment is advantageous.
• Good numerical and analytical ability with attention to detail.
• Basic computer literacy with Excel, Word, and Outlook.

Responsibilities

• Support the Purchasing team with daily administrative and operational requirements to ensure purchasing activities are processed accurately and in a timely manner.
• Assist in reviewing Purchase Requests and supporting documents to ensure information is complete and properly authorized.
• Assist in obtaining, organizing, and comparing supplier quotations considering price, quality, specs, delivery, and supply consistency.
• Support the preparation, processing, filing, and follow-up of Purchase Orders.
• Maintain filing and tracking system for Purchase Requests, Purchase Orders, quotations, invoices, and purchasing documents.
• Support basic market surveys and product research to develop awareness of current market prices and supplier options.
• Assist in maintaining supplier information and building professional relationships with suppliers.
• Support follow-up on outstanding orders and delivery schedules with suppliers and relevant departments.
• Assist with daily market list checks to ensure purchasing requirements are processed appropriately.

Skills

Numerical accuracy

Analytical thinking

English Indonesian communication

Excel

Communication skills

Teamwork

Organizational skills

Education

Diploma or Bachelor's degree in Hospitality Management or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Capella Ubud is seeking a detail-oriented Purchasing & Receiving Administration Apprentice to support daily purchasing activities in a luxury hospitality setting. You will assist in handling purchase requests, supplier quotations, purchase orders, receiving documentation, and inventory records, while learning market research, cost awareness, and reporting.

You will work closely with suppliers and internal teams, developing accuracy, integrity, and professional communication to contribute to