Logistic Admin

FACETOLOGY; Jakarta Selatan; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

FACETOLOGY is seeking an organized Logistics Admin to manage inbound operations. You will verify goods, input data into the WMS, and reconcile records with supporting documents daily. Strong data entry and Excel skills are required, along with teamwork across warehouse, purchasing, and supply chain functions.

You will maintain compliant documentation, prepare routine inbound reports, and support stock-taking activities in a fast-paced environment.

Qualifications

• Bachelor's degree in any major is required.
• 1–2 years of logistics admin or related role experience is preferred.
• Strong data management and administrative skills are essential.
• Experience with WMS/ERP or inventory processes is a plus.

Responsibilities

• Verify incoming goods against DO/PO/invoices and document discrepancies.
• Input receiving data into the company system or WMS accurately.
• Reconcile documents, inventory records, and system data.
• Maintain inbound logistics documentation and filing.
• Prepare daily, weekly, and monthly inventory/reception reports.
• Archive logistics documents in physical and digital formats.
• Coordinate with Warehouse, Purchasing, and Supply Chain teams.
• Monitor data accuracy for inbound transactions and movements.
• Provide administrative support for logistics operations and stock-taking.

Skills

Microsoft Excel

Data entry

Documentation

Attention to detail

Communication

Cross-functional collaboration

Education

Bachelor's Degree (S1) in any major

Tools

Warehouse Management System (WMS)

ERP systems

Microsoft Office

Job description

Responsibilities

• Verify incoming goods by matching physical items with supporting documents, including Delivery Orders (DO), Purchase Orders (PO), and invoices.
• Accurately input receiving data into the company system or Warehouse Management System (WMS).
• Perform reconciliation between receiving documents, inventory records, and system data.
• Maintain and organize inbound logistics documentation, ensuring all records are complete and properly filed.
• Prepare routine inventory and receiving reports on a daily, weekly, and monthly basis.
• Handle filing and archiving of logistics documents in both physical and digital formats.
• Coordinate with Warehouse, Purchasing, and Supply Chain teams to ensure smooth inbound operations.
• Monitor data accuracy related to inbound transactions and inventory movements.
• Support stock-taking activities and provide administrative support for logistics operations as required.

Requirements

• Bachelor's Degree (S1) in any major.
• Minimum 1–2 years of experience as a Logistics Admin, Warehouse Admin, Inbound Admin, or a related administrative role.
• Proficient in Microsoft Office, particularly Microsoft Excel (formulas, Pivot Tables, Data Validation, and basic dashboard creation).
• Strong administrative and data management skills.
• Detail-oriented, organized, disciplined, responsible, and proactive.
• Able to work accurately in a fast-paced operational environment.
• Good communication skills and ability to collaborate effectively with cross-functional teams.
• Capable of managing multiple tasks and meeting deadlines.
• Familiarity with Warehouse Management Systems (WMS), ERP systems, or inventory processes is an advantage.