Logistic Admin

Facetology; Jakarta Pusat; On-site; IDR 72,000,000 - 110,000,000; Full time

Job summary

Facetology in Jakarta is seeking a detail-oriented Logistics Admin to support inbound operations. You will verify goods, input data into the WMS, and reconcile records to keep inventory accurate.

The role requires a Bachelor’s degree and 1–2 years in logistics admin, strong Excel skills, and the ability to collaborate with Warehouse, Purchasing, and Supply Chain teams in a fast-paced environment. You will prepare daily, weekly, and monthly reports and maintain organized documentation.

Qualifications

• Bachelor's Degree (S1) in any major.
• 1–2 years of experience in logistics admin, warehouse admin, inbound admin, or related role.
• Proficient in Microsoft Excel (formulas, Pivot Tables, Data Validation, and basic dashboard creation).
• Strong administrative and data management skills.
• Detail-oriented, organized, disciplined, responsible, and proactive.
• Able to work accurately in a fast-paced operational environment.
• Good communication skills and ability to collaborate with cross-functional teams.
• Capable of managing multiple tasks and meeting deadlines.
• Familiarity with WMS, ERP systems, or inventory processes is an advantage.

Responsibilities

• Verify incoming goods by matching items with DOs, POs, and invoices.
• Input receiving data into the company system or WMS.
• Reconcile receiving documents, inventory records, and system data.
• Maintain inbound logistics documentation and file records.
• Prepare routine inventory and receiving reports daily, weekly, and monthly.
• Handle filing and archiving of logistics documents in physical and digital formats.
• Coordinate with Warehouse, Purchasing, and Supply Chain teams for inbound operations.
• Monitor data accuracy related to inbound transactions and inventory movements.
• Support stock-taking activities and provide admin support for logistics operations.

Skills

Detail-oriented

Organized

Communication skills

Cross-functional collaboration

Proactive

Education

Bachelor's degree (S1)

Tools

Microsoft Excel

WMS

ERP systems

Job description

Responsibilities

• Verify incoming goods by matching physical items with supporting documents, including Delivery Orders (DO), Purchase Orders (PO), and invoices.
• Accurately input receiving data into the company system or Warehouse Management System (WMS).
• Perform reconciliation between receiving documents, inventory records, and system data.
• Maintain and organize inbound logistics documentation, ensuring all records are complete and properly filed.
• Prepare routine inventory and receiving reports on a daily, weekly, and monthly basis.
• Handle filing and archiving of logistics documents in both physical and digital formats.
• Coordinate with Warehouse, Purchasing, and Supply Chain teams to ensure smooth inbound operations.
• Monitor data accuracy related to inbound transactions and inventory movements.
• Support stock-taking activities and provide administrative support for logistics operations as required.

Requirements

• Bachelor's Degree (S1) in any major.
• Minimum 1–2 years of experience as a Logistics Admin, Warehouse Admin, Inbound Admin, or a related administrative role.
• Proficient in Microsoft Office, particularly Microsoft Excel (formulas, Pivot Tables, Data Validation, and basic dashboard creation).
• Strong administrative and data management skills.
• Detail-oriented, organized, disciplined, responsible, and proactive.
• Able to work accurately in a fast-paced operational environment.
• Good communication skills and ability to collaborate effectively with cross-functional teams.
• Capable of managing multiple tasks and meeting deadlines.
• Familiarity with Warehouse Management Systems (WMS), ERP systems, or inventory processes is an advantage.