Legal Team Administrator

Ajaib Group; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Ajaib Group in Jakarta is seeking a detail-oriented Legal Admin to support the Legal Team with documentation, contract administration, and day-to-day operations. This role is pivotal in maintaining accurate legal records and ensuring smooth processes across the team.

You will maintain contract repositories, monitor expiry dates, coordinate signatures, and help prepare, review, and process legal documents while upholding strict confidentiality and professional discretion.

Qualifications

• Bachelor's degree in Law.
• 1–2 years of legal administration or contract support.
• Strong organizational skills and attention to detail.
• Able to manage multiple tasks and deadlines.
• Strong communication and coordination; proficient with Microsoft Office.
• Discretion with confidential information.
• Proactive, reliable, eager to learn.

Responsibilities

• Maintain and organize legal documents, contracts, licenses, permits, and corporate records.
• Manage and update the contract repository, including filing, tracking, and archiving documents.
• Monitor contract expiry dates and support renewal processes.
• Assist in preparing, reviewing, and processing legal documents and agreements.
• Coordinate document execution and collect required signatures.
• Support the Legal Team with administrative and operational matters.
• Ensure confidentiality and proper handling of sensitive legal information.

Skills

Organizational skills

Communication

Coordination

Microsoft Office

Education

Bachelor's degree in Law

Job description

Getting to Know Ajaib

We’ve been experiencing hyper-growth the past year, becoming Indonesia's 7th Unicorn Startup and the first Investment Fintech Unicorn in South East Asia 2,5 years after Ajaib first launched. With the global financial technology market expected to grow gradually, we aim to make stock trading accessible for millennials through our mobile-first approach. In 2022, we opened our new head office in the Indonesia Stock Exchange Building, and we’re just getting started!

The three principles, or what we call 3DNAs became the foundation and set the guideline for the Magician belief system: Everyone is an owner, Growth Mindset, and A Will to Win.

Life at Ajaib

Here at Ajaib, we address ourselves as Magicians because making magic happen is our specialty! Ajaib is committed to creating an inclusive environment where all Magicians are valued for their contributions, opinions, and skills. Through our 3DNAs, we implement Everyone is an Owner to strengthen our core value in developing as a team, Growth Mindset to never stop learning, and A Will to Win to have the courage being excellent in everything we do!

We're Hiring: Legal Admin

We are looking for a detail-oriented and organized Legal Admin to support the Legal Team in managing legal documentation, contract administration, and day-to-day operational matters. This role will play a key part in ensuring legal records are properly maintained, legal processes run efficiently, and stakeholders receive timely support.

Responsibilities

• Maintain and organize legal documents, contracts, licenses, permits, and corporate records.
• Manage and update the contract repository, including filing, tracking, and archiving documents.
• Monitor contract expiry dates and support renewal processes.
• Assist in preparing, reviewing, and processing legal documents and agreements.
• Coordinate document execution and collect required signatures.
• Support the Legal Team with administrative and operational matters.
• Ensure confidentiality and proper handling of sensitive legal information.

Qualifications

• Bachelor's degree in Law.
• 1–2 years of experience in legal administration, contract administration, or related legal support roles.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Strong communication and coordination skills.Proficient in Microsoft Office (Excel, Word, and PowerPoint).
• Able to handle confidential information with professionalism and discretion.
• Proactive, reliable, and eager to learn.

Join us as we make magic happen to increase Indonesia’s financial inclusion!