Legal Admin

OttoDigital Group; Jakarta Utara; On-site; IDR 72,000,000 - 120,000,000; Full time

Job summary

OttoDigital Group is seeking a detail-oriented Legal Administration Staff to support corporate affairs in Jakarta. You will draft NDAs, review vendor contracts, manage filing systems, and assist in due diligence and legal reviews, while coordinating with Shared Service teams.

Responsibilities include preparing weekly and monthly Siinas reports, handling ERP-based payment vouchers, and ensuring accurate, timely legal documentation with strong follow-up and communication skills.

Qualifications

• Minimum 1 year of working experience in a legal administration, corporate secretary, or legal staff role.
• Proficiency in English (written & spoken). Fluency or basic knowledge in Mandarin is an added advantage / optional.
• Familiarity with legal administration, contract drafting, and filing systems.
• Experience with ERP/finance systems (e.g., Ukirama) for payment processing is a plus.
• Exceptional organizational and document management skills.
• High accuracy and attention to detail.
• Strong communication and follow-up skills.

Responsibilities

• Prepare and submit National Industrial Information System (Siinas) reports on a weekly and semi-annual basis.
• Prepare weekly legal reports and administrative documents for Shared Service meetings or other business requirements.
• Draft Non-Disclosure Agreements (NDAs) and assist in drafting/reviewing vendor agreement contracts (PKS) for designated companies. Track, summarize, and follow up on the status of agreement execution.
• Manage physical and digital document filing per company entity.
• Operate Ukirama ERP software for legal expense Payment Vouchers (PV).
• Handle scanning, preparing, sending, and dispatching legal correspondence.
• Assist with legal reviews and assessment tasks, including due diligence, land/property document verification, vendor background checks, and general legal administrative support.

Skills

English proficiency

Mandarin knowledge (optional)

Organizational skills

Attention to detail

Communication skills

Tools

Ukirama ERP

Job description

Prepare and submit National Industrial Information System (Siinas) reports on a weekly and semi-annual basis. Prepare weekly legal reports and administrative documents for Shared Service meetings or other business requirements.

Draft Non-Disclosure Agreements (NDAs) and assist in drafting/reviewing vendor agreement contracts (PKS) for designated companies. Track, summarize, and follow up on the status of agreement execution.

Manage physical and digital document filing per company entity. Operate Ukirama ERP software for legal expense Payment Vouchers (PV). Handle scanning, preparing, sending, and dispatching legal correspondence.

Assist with legal reviews and assessment tasks, including due diligence, land/property document verification, vendor background checks, and general legal administrative support.

Job Requirements :

Minimum 1 year of working experience in a legal administration, corporate secretary, or legal staff role.

Proficiency in English (written & spoken). Fluency or basic knowledge in Mandarin is an added advantage / optional.

Familiarity with legal administration, contract drafting, and filing systems.

Experience with ERP/finance systems (e.g., Ukirama) for payment processing is a plus.

Exceptional organizational and document management skills.

High accuracy and attention to detail.

Strong communication and follow-up skills.