Assistant Manager Legal

Unilever; Sumatera Utara; On-site; IDR 250,000,000 - 450,000,000; Full time

Job summary

Unilever is seeking a dynamic and detail-oriented Legal Assistant Manager to support the organisation in managing legal operations, corporate governance, regulatory compliance, contracts administration, and litigation matters.

The role serves as a key business partner, collaborating with internal stakeholders, regulatory authorities, external counsels, vendors, contractors, consultants, and business partners to ensure legal and compliance requirements are effectively managed.

Qualifications

• Bachelor of Law degree is required.
• Notary background or PKPA Advocate license is advantageous.
• Experience in contract management and corporate legal matters is preferred.
• Fluent in English and able to work with diverse stakeholders.

Responsibilities

• Contracts Management: prepare and review contract listings, arrange negotiations, and finalize for signing with final approval by Legal Manager.
• Corporate Legal: prepare documents for General Meetings of Shareholders and Circular Resolutions, ensure timely filing and record-keeping.
• Permits & Licenses: assist in processing licenses, permits, certifications, and approvals; coordinate with internal and external parties.
• Litigation: assist Legal Manager in civil or criminal proceedings, prepare documentation, and manage case files.
• Training & Inductions: support Legal Manager in Legal Knowledge Sharing Training and Business Integrity Inductions.

Skills

English

Stakeholder management

Attention to detail

Contract management

Education

Bachelor of Law

Job description

We are seeking a dynamic and detail-oriented Legal Assistant Manager to support the organisation in managing legal operations, corporate governance, regulatory compliance, contracts administration, and litigation matters. This role serves as a key business partner, working closely with internal stakeholders, regulatory authorities, external counsels, vendors, contractors, consultants, and business partners to ensure legal and compliance requirements are effectively managed.

The Legal Assistant Manager will play a critical role in coordinating contract management activities, corporate secretarial matters, permits and licensing processes, legal proceedings, and integrity programs while ensuring alignment with applicable laws, regulations, and company policies. The successful candidate should possess strong legal acumen, stakeholder management capabilities, excellent organisational skills, and the ability to manage multiple priorities in a fast-paced environment.

This role will need to be performed with dignity, integrity and diligent: upheld and preserve strict confidentiality of organisational and data privacy and legal matters, in assisting Legal Manager for the following areas :

• Contracts Management : prepare listings of contracts/agreements, review and finalize for signing with final approval review by the Legal Manager, taking notes of legal advice and comments of the Legal Manager, assemble meetings for contract negotiations with vendors, suppliers, contractors, consultants, partner until signing execution by counterparts.
• Corporate Legal matters : prepare necessary documents for the Legal Manager in conducting General Meetings of Shareholders, Circular Resolutions of Shareholders, execute documents after final review by Legal Manager with relevant Department related with legal advisory, contracts management meets Project timelines (draft, proofread, and file or send relevant legal documents to internal and external).
• Permits & Licenses; assisting Legal Manager in processing application of licenses, permits, certifications, approvals & recommendations. Coordinate with both internal external person in charge, on-line meetings and off-line meetings, via telephone & via email.
• Litigation process; prepare documentation in assisting Legal Manager as advocate during legal proceedings either civil action or criminal action brought in a court of law; cross examination when the plaintiff claiming to have suffered a loss because of the defendant's actions, demands legal or remedies, including maintain case files.
• Training & Inductions: assisting Legal Manager for the implementation Legal Knowledge Sharing Training & Business Integrity Inductions

Qualifications :

• Well versed in English
• Willing to relocated and work from Sei Mangkei, North Sumatera
• Bachelor of Law degree, advantage if possess Notary backgound or PKPA Advocate license.
• Proficient in updating data in OSS-RBA from the Investment Coordinating Board (BKPM) system.
• Diligently review contracts and relevant binding legal documents (contract management).
• Possesses integrity values, trustworthy, reliable, diligent, and resilient (doesn’t easily give up), good interpersonal skill, positive attitude, assertive, adaptable, and solutions oriented.
• Preferred skills of expertise: Contract Law, Corporate Legal, Permits and Licenses, Litigation