KOL Admin

PT Mindo Small Business Solutions; Kota Yogyakarta; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT Mindo Small Business Solutions is seeking a detail-oriented KOL Admin Staff to oversee the operational and administrative tasks of influencer marketing campaigns, focusing on data validation, contracts, and payments to ensure campaigns run smoothly and on time.

You will validate KOL data, prepare and manage contracts, track status, and coordinate with Campaign, Finance, Legal, and Procurement teams, maintaining organized records for audit and compliance.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• 1–3 years of experience in administration, operations, influencer/KOL management, or a similar role.
• Strong attention to detail and data accuracy.
• Good organizational, coordination, and follow-up skills.
• Familiarity with contracts, invoicing, and payment processes is an advantage.
• Proficient in Google Workspace.

Responsibilities

• Validate and maintain accurate KOL data, including profiles, paper works, deliverables, and campaign information.
• Prepare and manage KOL contracts in line with approved campaign scopes and internal guidelines.
• Track contract status and follow up with KOLs or agencies to ensure timely completion.
• Manage end-to-end KOL payment processes, including payment request preparation, verification, and coordination with finance teams.
• Ensure timely and accurate payment to KOLs and resolve any payment-related issues.
• Support campaign teams by managing administrative and operational tasks related to campaign execution.
• Coordinate with internal stakeholders (Campaign, Finance, Legal, Procurement) to ensure smooth operations.
• Maintain organized documentation and records for audit and compliance purposes.
• Ensure all processes comply with internal SOPs, SLAs and client requirements.

Skills

Attention to detail

Data accuracy

Multi-tasking

Coordination

Follow-up

Education

Bachelor’s degree in Business Administration, Marketing, Communications, or a related field

Tools

Google Workspace

Job description

We are looking for a detail-oriented KOL Admin Staff to manage the operational and administrative aspects of KOL/influencer marketing campaigns. This role focuses on data validation, contract preparation and follow-up, and payment management to ensure campaigns are executed smoothly and on time.

Key Responsibilities

Validate and maintain accurate KOL data, including profiles, paper works, deliverables, and campaign information.

Prepare and manage KOL contracts in line with approved campaign scopes and internal guidelines.

Track contract status and follow up with KOLs or agencies to ensure timely completion.

Manage end-to-end KOL payment processes, including payment request preparation, verification, and coordination with finance teams.

Ensure timely and accurate payment to KOLs and resolve any payment-related issues.

Support campaign teams by managing administrative and operational tasks related to campaign execution.

Coordinate with internal stakeholders (Campaign, Finance, Legal, Procurement) to ensure smooth operations.

Maintain organized documentation and records for audit and compliance purposes.

Ensure all processes comply with internal SOPs, SLAs and client requirements.

Requirements

Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.

1–3 years of experience in administration, operations, influencer/KOL management, or a similar role.

Strong attention to detail and data accuracy.

Good organizational, coordination, and follow-up skills.

Familiarity with contracts, invoicing, and payment processes is an advantage.

Ability to manage multiple tasks and deadlines in a fast-paced environment.

Proficient in Google Workspace.

Willing to work rotating shifts

Your application will include the following questions:

• What's your expected monthly basic salary?


• Which of the following types of qualifications do you have?


• Do you have customer service experience?


• How many years' experience do you have as a Key Opinion Leaders Specialist?


• Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)


• Which of the following languages are you fluent in?

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