Kaltara Admin & Program Support Specialist

Palladium; Indonesia; On-site; IDR 111,600,000 - 167,400,000; Full time

Job summary

Palladium seeks an Admin and Program Support Consultant for INOVASI Phase 3 in Tarakan/Nunukan, North Kalimantan. The role supports Operation Officers, MERL, Education Coordinator, Finance & Admin, and other units with general administrative duties during activities such as meetings, workshops, and webinars.

Local residents from Tarakan or Nunukan are strongly encouraged to apply. This is a consultant position with a 12-month term and potential travel to other INOVASI areas as needed.

Qualifications

• Experience in handling administrative and secretarial duties in a project of similar size and scope.
• Note taking experience preferred.
• Excellent interpersonal communication skills.
• Proven ability to manage multiple tasks under heavy time pressure and maintain confidentiality.

Responsibilities

• Distribute invitation letters and follow up on participants' attendance.
• Provide administrative support during activities, including forms collection and data entry.
• Coordinate logistics for travel and accommodation for participants as directed by the INOVASI Kaltara team.
• Gather documents for activity reports and participant payments (invoices, receipts, etc).
• Support room setup and other logistical needs during events.
• Assist procurement by collecting vendor quotations and coordinating with suppliers.
• Assist with copying, archiving, data recapitulation, and data entry of participant information.
• Perform other responsibilities assigned by the team during prep, execution and post-activity.
• Assist Finance/Admin tasks such as document review, archiving, scanning, and asset checking.

Skills

Administrative duties

Secretarial duties

Travel coordination

Interpersonal communication

Multitasking under pressure

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Job description

Palladium seeks an Admin and Program Support Consultant for INOVASI Phase 3 in Tarakan/Nunukan, North Kalimantan. The role supports Operation Officers, MERL, Education Coordinator, Finance & Admin, and other units with general administrative duties during activities such as meetings, workshops, and webinars.

Local residents from Tarakan or Nunukan are strongly encouraged to apply. This is a consultant position with a 12-month term and potential travel to other INOVASI areas as needed.