INOVASI 3 - Administration and Procurement Officer NTB

Palladium: Make It Possible; Indonesia; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

Palladium: Make It Possible seeks an Administration & Procurement Officer to support the provincial team in administration, office management, and procurement. The role ensures compliance, transparency, and efficiency in financial, administrative, and procurement operations.

Based in West Nusa Tenggara with travel to INOVASI areas as necessary, this full-time national position is open to Indonesia nationals and permanent residents who can live and work in Indonesia.

Qualifications

• Experience supporting administration and procurement operations.
• Ability to coordinate facilities, travel, and vendor engagement.
• Strong organizational skills and attention to compliance.

Responsibilities

• Administration: align processes and systems with Palladium policies.
• Oversee day-to-day office maintenance, security, IT support, and staff amenities.
• Be first point of contact for visitors to the INOVASI office.
• Manage provincial travel arrangements including accommodation and transport.
• Supervise office helper and driver, including scheduling and timekeeping.
• Provide HR administrative support at the provincial level.

Skills

Administration

Facilities management

Travel coordination

Procurement support

Tools

Procurement processes

Job description

• Duration: 12-months with possibility of extension
• Location: West Nusa Tenggara, with travel to other INOVASI areas as necessary
• This position is open to Indonesia nationals and permanent residents with authority to live and work in Indonesia. This is a full-time national position.
  

• Duration: 12-months with possibility of extension
• Location: West Nusa Tenggara, with travel to other INOVASI areas as necessary
• This position is open to Indonesia nationals and permanent residents with authority to live and work in Indonesia. This is a full-time national position.
  

Background

Indonesia's Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia's human resource development to fully realise 2045 goals. Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia's 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values. Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices. This third phase of INOVASI (2024-2027) builds upon the existing program's approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia's development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels, and use the well attested-success of INOVASI's local problem-based approach to continuously support policy development for effective fit between policy and implementation context. The Program is implemented by Palladium on behalf of DFAT.

Purpose of the position

The Administration & Procurement Officer provides comprehensive support to the provincial team in administration, office management, and procurement functions. The role ensures compliance, transparency, and efficiency in financial, administrative, and procurement operations.

Primary Responsibilities

• Administration:
• Ensure all administration functions, processes, and system implementation in INOVASI office are in-line with Palladium and Project's manual, guidelines, and policies.
• Lead in the day-to-day maintenance of the INOVASI office and its facilities, including ensuring an effective and safe working environment, oversee the cleaner to ensure rooms are clean and tidy, coordinate security services for the building, staff amenities, furniture and equipment, stationery and supplies, phone and internet provision, hardware and software, electronic aids, IT support services.
• Be the first point of contact for visitors to the INOVASI office.
• When needed, be the focal point and manage all aspects of INOVASI program travel in provincial level, including accommodation bookings, transport, travel request including its safety and logistic.
• Supervise the office helper, and driver, including performance management, timekeeping, and scheduling.
• Provide administrative support to HR team at provincial level in managing personnel leave tracker, insurance and communication arrangements, mobilization, and