Project Finance Officer

Plan International; Indonesia; On-site; IDR 180,000,000 - 260,000,000; Full time

Job summary

Plan International mengundang kandidat untuk mengisi posisi Project Finance Officer yang bertanggung jawab atas fungsi keuangan dalam Unit Manajemen Proyek. Peran ini bekerja sama dengan tim Program, Grants, SCM, dan P&C untuk memastikan perencanaan, pemantauan, dan pelaporan keuangan sesuai persyaratan donor dan kebijakan internal.

Lokasi kerja berada di Jakarta atau Kupang, Indonesia, dengan dukungan kerja yang patuh regulasi setempat.

Responsibilities

• Kelola keuangan proyek: pembayaran/proses transfer dana terkait proyek.
• Pantau penyaluran dana dan pastikan sesuai milestone donor.
• Pastikan semua pengeluaran diajukan, disetujui, dan didukung dokumen yang memadai.
• Pastikan dana digunakan sesuai GAAP, kebijakan donor dan YPII.
• Koding transaksi tepat dan dialokasikan ke anggaran/WBS.
• Tinjau permintaan pembayaran terhadap anggaran dan dokumen pendukung.
• Pantau acquittals/liquidations dan hindari advances baru jika belum dilunasi.
• Lakukan analisis keuangan sederhana untuk mendukung pengambilan keputusan.
• Bekerja sama dengan Program/PM, Project Finance Accountant, CO staff untuk ramalan proyek.
• Jaga catatan dokumen proyek secara elektronik dan fisik.

Job description

Project Finance Officer

Perusahaan : Plan International Jenis Pekerjaan : Full-Time Indonesia JobCopilot will tailor your resume and auto-fill the application

Deskripsi Pekerjaan - Project Finance Officer

About Plan International

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to be healthy, educated, empowered, safe and protected. It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes.

Position Summary

The Project Finance Officer is responsible for overseeing all financial functions within the Program Management Unit. This role ensures effective financial planning, monitoring, and reporting in alignment with donor requirements and organization (YPII) policies. She/He will work closely with Program, Grants, Supply Chain Management (SCM), and People & Culture (P&C) teams to support seamless project implementation. The position also provides financial guidance and support to local Implementation Partners (IPs), ensuring accountability and compliance across all project components.

Location

This role and project will be based in Jakarta or Kupang, NTT. Candidates must be authorized to work in Indonesia as visa sponsorship cannot be provided for this role.

Reporting And Supervision

The Project Finance Officer will report to the Senior Project Finance Officer / Senior Finance Business Partner .

Primary Responsibilities

Financial Management

• Process and facilitate all project related payments or fund transfers for the project.
• Monitor fund disbursements and ensure alignment with donor milestones
• Ensure expenditures are authorized, approved, and supported by adequate documentation.
• Ensure that funds are utilized and accounted for based on generally accepted accounting principles (GAAP), donor and YPII standards.
• Ensure transactions are accurately coded and appropriately allocated to relevant budget lines / Work Breakdown Structure (WBS) or cost centres.
• Review payment requests for accuracy, approved budgets and check the completeness of supporting documents.
• Monitor acquittals or liquidations of advances and prevent issuance of new advances unless the previous advances are fully settled / liquidated.
• Conduct basic financial analysis (i.e., budget variance) to support project decision-making.
• Work closely with Program/Project Manager, Project Finance Accountant and appropriate CO staff and/relevant field staff in developing project forecasts.
• Maintain secure digital and physical record of project documentation.

Partner Management

• Oversee financial management processes with Implementation Partners (IPs), ensuring alignment with project objectives, donor requirements, and internal systems under the guidance of the Project Manager (PjM).
• Manage the liquidation of advances from IPs, including invoice processing, journal entries in SAP, and maintenance of subsidiary ledgers for advances, deposits, installment payments, and withholding tax, in compliance with YPII’s financial and accounting policies.
• Maintain organized records of all IP agreements, reports, and correspondence in both digital and physical formats.
• Prepare regular forecasts of project budget utilization, and monitor resource allocation and spending across Implementation Partners (IPs).
• Coordinate financial support to IPs in the preparation of financial reports.
• Review monthly financial reports for IPs, detailing expenditure and fund transfer status, and engage with budget holders to address discrepancies or take corrective actions.
• Conduct scheduled financial monitoring visits to IPs in coordination with program staff, and document findings for follow-up and continuous improvement.

Planning, Budgeting and Monitoring

• Work closely with the PM/PjM, Finance Project Lead, Finance Project Accountant, and relevant Country Office (CO) staff to establish initial budgets, prepare financial forecasts, and process budget modifications in SAP.
• Maintain accurate records of approved project budgets and any subsequent modifications.
• Prepare monthly budget versus actual (BvA) reports in both donor and local currency, highlight variances, and coordinate with budget holders to ensure timely corrective actions.
• Prepare and submit donor financial reports under supervision of the Finance Project Lead, ensuring compliance with donor agreements.
• Collaborate closely with Finance Project/Grants Accountant team, and Program Unit to