Grant Coordinator

DT Global; Jakarta Pusat; On-site; IDR 540,443,000 - 1,080,886,000; Full time

Job summary

DT Global Asia Pacific is seeking a Grant Coordinator in Jakarta to support the KITA SEHAT program. You will manage donor-funded grant processes from applicant selection through contracting, monitoring, and close-out, ensuring compliance with CGRP, manuals, and reporting requirements.

The role requires at least seven years in grant management, strong coordination and communication skills, and fluency in English and Bahasa Indonesia.

Qualifications

• University degree or post graduate degree in a field relevant to the position
• Minimum 7 years’ relevant experience in grant management of donor‑funded programs, or a related field.
• Demonstrated experience managing the grant lifecycle, including grant application review, selection, due diligence, contracting, payments, monitoring, amendments, reporting, and close‑out.
• Experience monitoring grantee performance, compliance, deliverables, expenditure, and reporting requirements.
• Good knowledge of grant compliance, financial management, and documentation requirements.
• Skilled in writing requests for proposals and selection report including ability to develop selection criteria and submission requirements for competitive procurement process.
• Ability to work independently with minimum supervision, exercise sound judgement, and manage competing priorities.
• Strong coordination, communication, administrative, analytical skills and stakeholder management skills.
• Fluency in both written and spoken English and Bahasa Indonesia is essential.

Responsibilities

• Manage KITA SEHAT’s end-to-end grant management process, from identifying grant opportunities and selecting applicants through contracting, implementation, monitoring, amendments, and close‑out.
• Coordinate grant selection processes, including applicant communication, evaluation, due diligence, and complete documentation of selection decisions.
• Coordinate the preparation, review, and finalisation of grant agreements, amendments, extensions, budget revisions, and other contractual variations.
• Build partners’ capacity in reporting, financial management, internal controls, fraud prevention and reporting, contractual obligations, and donor compliance.
• Work closely with the technical team to monitor grant activities, milestones, deliverables, budgets, and reporting requirements, and follow up on implementation issues.
• Review grantee reports, payment requests, and supporting documentation; follow up on outstanding requirements and coordinate payment processing with the Finance team.
• Ensure efficient use of grant funds, avoidance of unnecessary costs, and appropriate management of liabilities through accurate expenditure records, effective grantee internal controls, and timely responses to audits and reviews.
• In consultation with the Procurement and Administration Manager, maintain and propose updates to the KITA SEHAT Grant Manual, templates, tools, and procedures to strengthen grant management systems.
• Provide day‑to‑day guidance, coaching, and mentoring to program staff on grant administration and compliance with organisational policies, donor requirements, and approved procedures.
• Manage assigned responsibilities with minimal supervision, exercise sound judgement, and coordinate proactively with relevant teams to ensure timely delivery.

Skills

Grant management

Stakeholder management

Analytical skills

Communication

Independent work

Bilingual English/Indonesian

Education

University degree or post graduate degree

Job description

Job Brief

Grant Coordinator Location: Jakarta, Indonesia

Program Background

The Australia-Indonesia Partnership for Health Transformation (KITA SEHAT) is a joint initiative between the Governments of Australia and Indonesia to support the transformation of Indonesia’s human and animal health systems, policy, and governance. The program runs for eight years (2025–2033), with total funding of up to AUD 100 million. Phase 1 runs from August 2025 to June 2029, investing about AUD 50 million. Phase 2 will extend the program out to 2033, pending agreement between the Governments of Australia and Indonesia.

KITA SEHAT is funded and managed by Australia’s Department of Foreign Affairs and Trade (DFAT) and implemented by DT Global. Indonesia’s Ministry of National Development Planning/National Development Planning Agency (Kementerian PPN/ Bappenas) is the primary coordinating ministry for the program, in partnership with the Ministry of Health, the Ministry of Agriculture and subnational governments in Jawa Barat, Nusa Tenggara Timur and Papua Barat Daya.

The program works towards four end-of-program outcomes (EOPOs):

• Primary health care policy and governance – by 2033, national and selected subnational authorities have adopted improved primary health policies, service delivery approaches and governance arrangements.
• Primary health services – by 2033, selected subnational authorities have improved the quality of and access to primary health services with a focus on stunting prevention and the inclusion of women, people with disability and other marginalised groups.
• Health system enablers – by 2033, national and selected subnational authorities have enhanced core workforce capabilities in critical human and animal health system enabling functions.
• Health security – by 2033, national and selected subnational authorities have increased capacity for health security and animal health policy development, strategic planning and the assessment, mitigation and management of acute and emerging health threats.

KITA SEHAT is designed to address local priorities, ensure women and people with disabilities are central to health system change, and to build climate resilience into how that change is delivered. The program is aligned to Indonesia’s National Medium-Term Development Plan (RPJMN) 2025-2029, specifically National Priority 4: Strengthening Human Resources Development, Science, Technology, Education, Health Sport, Gender Equality, and Strengthening the Role of Women, Youth and People with Disabilities.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co‑create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long‑term impact.

For more information, please see www.dt-global.com

The Role

Background

This position is needed to support the growing number and complexity of grant activities under KITA SEHAT program. The position will provide dedicated coordination across the grant lifecycle, from applicant selection and contracting to payment, monitoring, amendments, and close‑out.

The role will address the need for consistent, timely, and well‑documented grant management, while strengthening internal grant systems and procedures through the development of a Grant Manual and supporting tools while operating with a high level of independence, limited day‑to‑day supervision and ensuring grant activities remain compliant with organisational and donor requirements.

Objectives of the Role

Reporting to Procurement and Admin Manager, the Grant Coordinator is required to ensure effective and timely management of the KITA SEHAT’s grant processes, from selection and contracting through payment, monitoring, amendments, and close‑out. The key outcome is a well‑coordinated, transparent, compliant, and efficient grant management process that supports the KITA SEHAT in achieving its intended results.

The position will contribute to KITA SEHAT goals by strengthening grant systems and procedures, ensuring effective coordination with relevant teams and grantees, and supporting quality implementation and accountability.

The role will ensure all grants, contracting and grantees comply with the Commonwealth Grants Rules and Principles (CGRP), the KITA SEHAT Operations Manual, Grants Manual, and other relevant policies and procedures.

Roles And Responsibilities

Grant Management

• Manage KITA SEHAT’s end‑to‑end grant management process, from identifying grant opportunities and selecting applicants through contracting, implementation, monitoring, amendments, and close‑out.
• Coordinate grant selection processes, including applicant communication, evaluation, due diligence, and complete documentation of selection decisions.
• Coordinate the preparation, review, and finalisation of grant agreements, amendments, extensions, budget revisions, and other contractual variations.
• Build partners’ capacity in reporting, financial management, internal controls, fraud prevention and reporting, contractual obligations, and donor compliance.
• Work closely with the technical team to monitor grant activities, milestones, deliverables, budgets, and reporting requirements, and follow up on implementation issues.
• Review grantee reports, payment requests, and supporting documentation; follow up on outstanding requirements and coordinate payment processing with the Finance team.
• Ensure efficient use of grant funds, avoidance of unnecessary costs, and appropriate management of liabilities through accurate expenditure records, effective grantee internal controls, and timely responses to audits and reviews.
• In consultation with the Procurement and Administration Manager, maintain and propose updates to the KITA SEHAT Grant Manual, templates, tools, and procedures to strengthen grant management systems.
• Provide day‑to‑day guidance, coaching, and mentoring to program staff on grant administration and compliance with organisational policies, donor requirements, and approved procedures.
• Manage assigned responsibilities with minimal supervision, exercise sound judgement, and coordinate proactively with relevant teams to ensure timely delivery.

Reporting and Close‑out

• Maintain accurate, complete, and up‑to‑date grant records, tracking systems, and documentation.
• Coordinate with technical, finance, procurement, and management teams on grant‑related matters.
• Prepare grant status updates, reports, and other management information as required.
• Identify and elevate grant‑related risks, compliance issues, and implementation challenges to the Supervisor.
• Support grant close‑out, including final reporting, financial reconciliation, completion of outstanding requirements and asset handover.

Record Management

• Maintain complete, accurate, and up‑to‑date grant records and documentation throughout the grant lifecycle including records of grant agreements, approvals, assessments, payments, reports, amendments, correspondence, and close‑out documentation.
• Ensure grant files are properly organised, securely stored, and easily accessible for review, monitoring, audit, and reporting purposes.

Other Duties (mandatory)

• Contribute to the effective operation of the organisation by undertaking additional responsibilities that are reasonably within the scope, classification, and capability of the position.
• Demonstrate professional behaviour at all times , including maintaining appropriate workplace attire, communicating respectfully, and working collaboratively with colleagues and stakeholders to support the achievement of program objectives.
• Support risk management, safeguarding, workplace health and safety, and fraud control measures. This includes promoting gender equality, disability inclusion, and safeguarding principles in all aspects of work.

Reporting Lines and Performance Management

The Grant Coordinator will report to the Procurement & Admin Manager.

Click on the link or copy paste it to access the full Terms of Reference for this position:
https://tinyurl.com/377dpfu2

About You

Qualifications and Experience:

• University degree or post graduate degree in a field relevant to the position
• Minimum 7 years’ relevant experience in grant management of donor‑funded programs, or a related field.
• Demonstrated experience managing the grant lifecycle, including grant application review, selection, due diligence, contracting, payments, monitoring, amendments, reporting, and close‑out.
• Experience monitoring grantee performance, compliance, deliverables, expenditure, and reporting requirements.
• Good knowledge of grant compliance, financial management, and documentation requirements.
• Skilled in writing requests for proposals and selection report including ability to develop selection criteria and submission requirements for competitive procurement process.
• Ability to work independently with minimum supervision, exercise sound judgement, and manage competing priorities.
• Strong coordination, communication, administrative, analytical skills and stakeholder management skills.
• Fluency in both written and spoken English and Bahasa Indonesia is essential.

Desirable

• Experience working with DFAT‑funded programmes, and in area of public health.
• Understanding of Indonesian public sector reforms and government systems.
• Promoting Gender Equality, Disability, and Social Inclusion (GEDSI) and climate change is a key focus of KITA SEHAT. Applicants with knowledge or experience in issues will be highly regarded by the selection panel.

GEDSI, Safeguarding, and Climate Resilience

KITA SEHAT applies GEDSI, Safeguarding, and Climate Resilience as cross‑cutting principles across all activities.

The following standard requirements apply for all KITA SEHAT team and activities. Staff are expected to demonstrate how these principles have been considered in the proposed approach:

• Compliance with KITA SEHAT and DFAT child protection policies;
• Commitment to ethical conduct and safeguarding principles;
• Commitment and promote GEDSI principles in conducting event and developing the draft.
• Support for environmentally sustainable practices, including minimising unnecessary printing and promoting digital formats wherefeasible

Why join KITA SEHAT?

KITA SEHAT encourages people with disability to apply, and will provide reasonable accommodation, modification, or adjustment to the work environment for any selected applicant with a disability to support them performing their job.

Amendments to the position’s terms of reference may be made during the period of the engagement as required.

DT Global Asia Pacific Pty Ltd is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color , religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global Asia Pacific Pty Ltd prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.

Our organization is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. Recruitment and selection procedures reflect this commitment. We are committed to safety and the prevention of sexual abuse and harassment, child protection, and bribery prevention.

We want to engage with the right people to deliver our programs. As part of our approach, you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All our staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.

APPLICATIONS CLOSE: Wednesday, 28 October 2026.