Procurement & Administration Officer

DT Global; Jakarta Pusat; In loco; IDR 180.000.000 - 300.000.000; Tempo pieno

Descrizione del lavoro

DT Global is seeking a Procurement and Administration Officer in Jakarta to strengthen operational capacity across the KITA SEHAT program. The role focuses on procurement, vendor management, logistics, documentation, and general administrative support to ensure timely, compliant, and cost-effective operations.

Working closely with cross-functional teams, the officer will translate program needs into practical procurement and admin arrangements, maintain accurate records, and ensure compliance

Competenze

• University degree or diploma in a field relevant to the position.
• Minimum 5 years of experience in procurement and administrative functions, preferably in international development.
• Experience supporting event logistics and travel arrangements.
• Fluency in Indonesian and English (oral and written).
• Strong organizational and communication skills with high attention to detail.
• Excellent computer skills including Microsoft Word, Excel, and Outlook.

Mansioni

• Coordinate end-to-end procurement processes including RFQ/RFT, sourcing, evaluations, and contracts.
• Handle procurement documentation, approvals, purchase orders, and invoices.
• Monitor supplier performance, delivery timelines and contract compliance.
• Maintain procurement-related records and filing with audit trails.
• Provide administrative and logistical support for meetings, events, travel, and assets.

Conoscenze

Fluency in Indonesian and English

Procurement & Administration

Vendor management

Event logistics & travel

Strong organizational & communication

Microsoft Word, Excel, Outlook

Formazione

University degree or diploma

Strumenti

Microsoft Word

Excel

Outlook

Descrizione del lavoro

Job Brief

Procurement & Administration Officer Location: Jakarta, Indonesia

Program Background

The Australia-Indonesia Partnership for Health Transformation (KITA SEHAT) is a joint initiative between the Governments of Australia and Indonesia to support the transformation of Indonesia’s human and animal health systems, policy, and governance. The program runs for eight years (2025–2033), with total funding of up to AUD 100 million. Phase 1 runs from August 2025 to June 2029, investing about AUD 50 million. Phase 2 will extend the program out to 2033, pending agreement between the Governments of Australia and Indonesia.

The Australia-Indonesia Partnership for Health Transformation (KITA SEHAT) is a joint initiative between the Governments of Australia and Indonesia to support the transformation of Indonesia’s human and animal health systems, policy, and governance. The program runs for eight years (2025–2033), with total funding of up to AUD 100 million. Phase 1 runs from August 2025 to June 2029, investing about AUD 50 million. Phase 2 will extend the program out to 2033, pending agreement between the Governments of Australia and Indonesia.

KITA SEHAT is funded and managed by Australia’s Department of Foreign Affairs and Trade (DFAT) and implemented by DT Global. Indonesia’s Ministry of National Development Planning/National Development Planning Agency (Kementerian PPN/ Bappenas) is the primary coordinating ministry for the program, in partnership with the Ministry of Health, the Ministry of Agriculture and subnational governments in Jawa Barat, Nusa Tenggara Timur and Papua Barat Daya.

The program works towards four end-of-program outcomes (EOPOs):

• Primary health care policy and governance – by 2033, national and selected subnational authorities have adopted improved primary health policies, service delivery approaches and governance arrangements.
• Primary health services – by 2033, selected subnational authorities have improved the quality of and access to primary health services with a focus on stunting prevention and the inclusion of women, people with disability and other marginalised groups.
• Health system enablers – by 2033, national and selected subnational authorities have enhanced core workforce capabilities in critical human and animal health system enabling functions.
• Health security – by 2033, national and selected subnational authorities have increased capacity for health security and animal health policy development, strategic planning and the assessment, mitigation and management of acute and emerging health threats.

KITA SEHAT is designed to address local priorities, ensure women and people with disabilities are central to health system change, and to build climate resilience into how that change is delivered. The program is aligned to Indonesia’s National Medium-Term Development Plan (RPJMN) 2025-2029, specifically National Priority 4: Strengthening Human Resources Development, Science, Technology, Education, Health Sport, Gender Equality, and Strengthening the Role of Women, Youth and People with Disabilities

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long‑term impact.

For more information, please see www.dt-global.com

The Role

Background

As KITA SEHAT transitions from inception to implementation, the volume and pace of program activities are increasing, creating greater demand for procurement, logistics, event support, and general administration. Hiring a Procurement and Administration Officer will strengthen operational capacity to meet these demands, ensure timely and compliant support across program units, and maintain service quality as implementation expands.

Working closely with technical and operations teams, the Officer helps translate program needs into practical procurement and administrative arrangements, maintains accurate records, and monitors progress to support smooth implementation. The position also ensures that activities follow organisational policies, established procedures, and donor requirements, contributing to sound accountability and the responsible use of program resources.

Objectives of the Role

The Procurement and Administration Officer is required to support the effective and efficient delivery of procurement and administrative services across KITA SEHAT units. The role coordinates procurement processes, vendor management, logistics, documentation, and general administration, including event arrangements and asset management, to ensure these functions are delivered in a timely, transparent, compliant, and cost‑effective manner.

This position will provide administrative, logistical, purchasing and support for events and activities held by the national team. The role supports a wide range of office management and financial processes, including financial and office administration, procurement and vendor management, logistics for events and travel, maintenance of inventory and assets to ensure efficiency, compliance, and value for money in project operations in accordance with the KITA SEHAT Operations Manual and DT Global Policies and Procedures.

The position works under the direct supervision of the Procurement and Admin Manager and work closely with Procurement Coordinator, Grant Coordinator, Admin Officer and broader Operations team in KITA SEHAT, providing proactive updates and alerts on key financial and administrative matters.

Roles And Responsibilities

• Support and coordinate end-to-end procurement processes, including Request for Quotation (RFQ)/Request for Tender (RFT) preparation, sourcing, solicitation, evaluation, purchase orders, contracts, and supplier follow-up.
• Coordinate procurement documentation, approvals, purchase orders, contracts, invoices, and payment processing.
• Monitor supplier performance, delivery timelines, and contract compliance, and follow up on outstanding actions.
• Assist and maintain with contract management, amendments, extensions, and other procurement-related documentation as required.
• Manage general administrative and logistical support, including meetings, events, travel, office supplies, and other operational requirements.
• Arrange venue booking, catering, travel, accommodation, and materials in compliance with KITA SEHAT procurement policies and procedures as outlined in the Operations Manual.
• Assist in maintaining and updating Asset and Inventory Register for Jakarta and provincial offices.
• Ensure procurement activities comply with KITA SEHAT/DT Global policies, donor requirements, and value-for-money principles.
• Maintain accurate procurement and administrative records and ensure proper filing and audit trails.
• Provide timely advice and support to staff on procurement and administrative procedures.
• Escalate to the Procurement and Admin Manager any vendor performance issues, delays or compliance concerns.

Other Duties (mandatory)

• Contribute to the effective operation of the organisation by undertaking additional responsibilities that are reasonably within the scope, classification, and capability of the position.
• Demonstrate professional behaviour at all times, including maintaining appropriate workplace attire, communicating respectfully, and working collaboratively with colleagues and stakeholders to support the achievement of program objectives.
• Support risk management, safeguarding, workplace health and safety, and fraud control measures. This includes promoting gender equality, disability inclusion, and safeguarding principles in all aspects of work.

Reporting Lines and Performance Management

The Procurement and Administration Officer will report to the Procurement and Administration Manager.

About You

Qualifications and Experience

• University degree or diploma in a field relevant to the position
• Minimum 5 years of experience, including working in a procurement and administrative function, preferably in the international development sector, ideally including experience in administrative support.
• Demonstrated ability to coordinate vendors, procurement and office maintenance
• Experience supporting event logistics and travel arrangement
• Strong organisational and communication skills with high attention to detail
• Excellent computer and typing skills including Microsoft Word, Excel, Outlook.
• Fluency in Indonesian and English (oral and written).
• Demonstrated ability to work productively in a diverse, fast‑paced environment.
• Demonstrated ability to work independently and as a member of a small team and provide sound judgment and problem‑solving skills.
• Fluency in both written and spoken English and Bahasa Indonesia is essential.

Desirable

• Demonstrated experience working with donor-funded (strong preference for DFAT) development programs, in a multi‑culture stakeholder environment, and in an international, compliance‑oriented organisation.
• Experience supporting event logistics and travel coordination
• Knowledge or experience in processing VAT restitution or exemption.

GEDSI, Safeguarding, and Climate Resilience

KITA SEHAT applies GEDSI, Safeguarding, and Climate Resilience as cross‑cutting principles across all activities.

The following standard requirements apply for all KITA SEHAT team and activities. Staff are expected to demonstrate how these principles have been considered in the proposed approach:

• Compliance with KITA SEHAT and DFAT child protection policies;
• Commitment to ethical conduct and safeguarding principles;
• Commitment and promote GEDSI principles in conducting event and developing the draft.
• Support for environmentally sustainable practices, including minimising unnecessary printing and promoting digital formats where feasible

Why join KITA SEHAT?

KITA SEHAT encourages people with disability to apply, and will provide reasonable accommodation, modification, or adjustment to the work environment for any selected applicant with a disability to support them performing their job.

Amendments to the position’s terms of reference may be made during the period of the engagement as required.

DT Global Asia Pacific Pty Ltd is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color , religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global Asia Pacific Pty Ltd prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.

Our organization is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. Recruitment and selection procedures