General Affair

LMN VFX; Jakarta Pusat; On-site; IDR 216,000,000 - 360,000,000; Full time

Job summary

LMN VFX in Jakarta Pusat is seeking an operations and facilities coordinator to oversee daily admin tasks, procurement, vendor coordination, and workplace services. The role covers petty cash, budgets, maintenance, and event support across the company.

The successful candidate will manage parking, accommodations, supplier payments, facility inspections, and staff logistics, collaborating with Finance, HR, IT, BD and Production to keep operations smooth and compliant.

Responsibilities

• Manage petty cash, weekly operational budgets, daily expenses, supporting documents, top-ups, Cash Advance (CA), purchases, and LPJ.
• Handle procurement: vendor sourcing/evaluation, Purchase Requests (PR), Purchase Orders (PO), purchasing, and delivery follow-up.
• Monitor monthly utilities (electricity, water, mobile phones, Coway, laptop rentals) and coordinate payments with Finance.
• Conduct daily facility inspections and manage cleanliness, building/equipment issues, repairs, and vendor coordination.
• Schedule and monitor periodic maintenance for water tanks, generators, Coway dispensers, AC units, and other facilities.
• Coordinate and supervise construction/renovation projects to ensure compliance with approved plans.
• Manage operational and CEO vehicles, including inspections, servicing, repairs, workshop bookings, CA/cost requests, driver coordination, annual tax, BYD charging/electricity tokens, and e-Toll top-ups.
• Manage employee parking records, registrations, parking cards, documents, and subsidized/non-subsidized payment recaps.
• Monitor intern accommodation, including rent, utilities, maintenance, and repairs.
• Coordinate company visits, guests, Townhall facilities/rentals, and requirements with Production, IT, HR, and BD.
• Organize recurring company events every 2-3 months, covering concepts, committees, permits, budgeting, CA/LPJ, vendors, and D-day execution.
• Manage employee engagement activities, including weekly snacks/breakfasts, wedding/condolence arrangements, and Christmas, Eid al-Fitr, and Lunar New Year hampers.
• Provide reception/front office support, visitor registration, calls/inquiries, guest coordination, and reception area upkeep.
• Support production overtime by arranging meals, CA requests, and project-based expense reports.
• Manage incoming/outgoing goods and document deliveries.
• Supervise blue collar staff, allocate daily tasks, calculate driver overtime, and support recruitment/onboarding.

Job description

• Manage petty cash, weekly operational budgets, daily expenses, supporting documents, top-ups, Cash Advance (CA), purchases, and LPJ.
• Handle procurement: vendor sourcing/evaluation, Purchase Requests (PR), Purchase Orders (PO), purchasing, and delivery follow-up.
• Monitor monthly utilities (electricity, water, mobile phones, Coway, laptop rentals) and coordinate payments with Finance.
• Conduct daily facility inspections and manage cleanliness, building/equipment issues, repairs, and vendor coordination.
• Schedule and monitor periodic maintenance for water tanks, generators, Coway dispensers, AC units, and other facilities.
• Coordinate and supervise construction/renovation projects to ensure compliance with approved plans.
• Manage operational and CEO vehicles, including inspections, servicing, repairs, workshop bookings, CA/cost requests, driver coordination, annual tax, BYD charging/electricity tokens, and e-Toll top-ups.
• Manage employee parking records, registrations, parking cards, documents, and subsidized/non-subsidized payment recaps.
• Monitor intern accommodation, including rent, utilities, maintenance, and repairs.
• Coordinate company visits, guests, Townhall facilities/rentals, and requirements with Production, IT, HR, and BD.
• Organize recurring company events every 2-3 months, covering concepts, committees, permits, budgeting, CA/LPJ, vendors, and D-day execution.
• Manage employee engagement activities, including weekly snacks/breakfasts, wedding/condolence arrangements, and Christmas, Eid al-Fitr, and Lunar New Year hampers.
• Provide reception/front office support, visitor registration, calls/inquiries, guest coordination, and reception area upkeep.
• Support production overtime by arranging meals, CA requests, and project-based expense reports.
• Manage incoming/outgoing goods and document deliveries.
• Supervise blue collar staff, allocate daily tasks, calculate driver overtime, and support recruitment/onboarding.