General Admin Officer

Terumo; Jakarta Pusat; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

Terumo is seeking a detail-oriented Admin/Office support professional to coordinate HR, Legal, and Office Administration tasks from Jakarta Pusat. You will manage calendars, travel, and document handling while ensuring data accuracy and confidentiality.

You will assist recruitment, onboarding/offboarding, overseas paperwork, and vendor coordination, contributing to smooth daily operations and events at the office.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Psychology, Law, or related field.
• Minimum 1–2 years of administrative experience; fresh graduates with strong internships welcome.
• Detail-oriented with strong problem-solving and critical thinking.
• Fluent in English; excellent written and spoken communication.
• Proficient in Microsoft Excel; familiarity with SAP Concur is a plus.
• Able to manage calendars, travel arrangements, onboarding/offboarding, records and HR databases.

Responsibilities

• Coordinate administrative activities across HR, Legal, and Office Administration functions.
• Manage calendars, schedule meetings and coordinate appointments.
• Assist in travel arrangements (flights, accommodation, logistics).
• Prepare meeting materials, reports, and minutes.
• Handle courier, mail distribution, and document filing.
• Maintain employee records and HR databases (personal data, insurance, Pension Program).
• Assist in recruitment coordination (interviews scheduling, candidate communication).
• Support onboarding and offboarding processes.
• Arrangement for overseas paperwork (passport renewal, travel visa).
• Assist Office administration in all activities (PO, CAS, cover payments).
• Manage office supplies, inventory, and vendor coordination.
• Support office operations and facilities management.
• Assist & coordinate in organizing company events or meetings.
• Ensure administrative processes run smoothly.
• Adhere to Head of Dept./Management directives and PTTHI Rules.

Skills

Detail oriented

English proficiency

Communication skills

Reliable

Adaptability

Coordination skills

Excel proficiency

SAP Concur familiarity

Confidentiality

Education

Diploma / Bachelor's degree in Business Administration, Management, Psychology, Law or related field

Tools

Microsoft Excel

SAP Concur

Job description

About the Company

As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.

Summary of the Role

Coordinate administrative activities across the HR, Legal, and Office Administration functions to support the daily operations of the Office Administration Department under the guidance of the Workplace Experience Manager.

Key Functions / Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Assist in travel arrangements (flights, accommodation, logistics)
• Prepare meeting materials, reports, and minutes
• Handle courier, mail distribution, and document filing
• Maintain employee records and HR databases (personal data, insurance, Pension Program)
• Assist in recruitment coordination (interviews scheduling, candidate communication)
• Support onboarding and offboarding processes
• Arrangement for Overseas Paperwork (renewal passport, travel visa)
• Assist Office administration in all activities (including providing PO, CAS and cover payment etc.)
• Manage office supplies, inventory, and vendor coordination
• Support office operations and facilities management
• Assist & coordinate in organizing company events or meetings
• Ensure administrative processes run smoothly
• Any other ad-hoc projects and duties as assigned from Head of Dept. / Management
• Following PTTI Rules and Regulation

Functional / Technical Skills

• Detail oriented - strong problem solving and critical thinking skills
• Fluent in English, both in written and oral
• Good communication skills - excellent verbal and written communication skills
• Reliable and responsive
• Adaptable in a fast-paced environment
• Strong coordination and follow-up skills
• Computer literate (Proficient in Microsoft Excel is a must), familiarity with SAP Concur will be considered an advantage
• High level of discretion and confidentiality

Education & Experience

• Diploma / Bachelor's degree in Business Administration, Management, Psychology, Law or related field
• Minimum 1-2 years of administrative experience (fresh graduates with strong internship experience are welcome to apply!)

Note to External Recruitment Agencies:

Terumo does not recognize candidate submissions from any recruitment agencies and will not be responsible for payment of any recruitment fees due to the hiring of candidates whose resumes were submitted to Terumo employees or offices without the recruiting team's acknowledgement.