Executive Secretary (Great Eastern Life Indonesia)

Great Eastern; Jakarta Pusat; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Great Eastern in Jakarta is seeking an experienced Personal/Executive Assistant to support senior executives and boards. You will manage calendars, coordinate meetings, and organize corporate communications and travel arrangements.

The role requires a bachelor's degree in a related field, 5+ years of administrative experience in financial services, and strong English communication. The position offers a professional office environment and opportunities to coordinate high-level events.

Qualifications

• Bachelor's degree in Secretarial Studies, Administrative Management, Business Administration, or related field.
• Minimum 5 years of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role in insurance, banking or financial services.
• Experience supporting Boards of Directors and Boards of Commissioners.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Proven ability to manage multitask and multiple priorities simultaneously.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency in data entry and record-keeping with meticulous attention to detail.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Receive, sort, and distribute incoming correspondence, including emails and faxes, and maintain an organized filing system for corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Manage and maintain executives' schedule, including make travel arrangements for executives.
• Perform general office duties such as ordering supplies, maintaining records management systems, and coordinating and directing office services, such as personnel and housekeeping in order to aid executives.
• Coordinate travel arrangements, expense claims, and itineraries.
• Serve as a communication bridge between executives, teams, and external stakeholders.
• Assist in organizing company events, workshops, and business meetings.

Education

Bachelor's degree in Secretarial Studies

Bachelor's degree in Administrative Management

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Receive, sort, and distribute incoming correspondence, including emails and faxes, and maintain an organized filing system for corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Manage and maintain executives' schedule, including make travel arrangements for executives.
• Perform general office duties such as ordering supplies, maintaining records management systems, and coordinating and directing office services, such as personnel and housekeeping in order to aid executives.
• Coordinate travel arrangements, expense claims, and itineraries.
• Serve as a communication bridge between executives, teams, and external stakeholders.
• Assist in organizing company events, workshops, and business meetings.

Requirements:

• Minimum bachelor's degree in Secretarial Studies, Administrative Management, Business Administration, or related field.
• Minimum 5 years of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role in insurance, banking or financial services.
• Experience supporting Boards of Directors and Boards of Commissioners.
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Proven ability to manage multitask and multiple priorities simultaneously.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency in data entry and record-keeping with meticulous attention to detail.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.