Executive Secretary & Admin Coordinator

Tracasa Global; Jawa Barat; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Marriott International's Four Points by Sheraton in Makassar, Indonesia is seeking an Executive Secretary to support office operations, greet guests, manage communications, and maintain filing systems. You will prepare letters and documents, take meeting minutes, and assist with inquiries while ensuring professional service and confidentiality.

The role requires coordinating with teams, handling mail, and using standard office software.

Responsibilities

• Greet visitors and direct them to the appropriate desk.
• Open, read and reply to routine letters and emails.
• Prepare letters, memos, and documents using word processing software.
• Maintain filing systems for records and documents.
• Answer inquiries from guests with professional language.
• Handle mail and distribute correspondence.
• Assist with meeting minutes and notes.
• Operate standard office equipment.
• Support team to reach common goals.
• Follow company policies and protect confidential information.
• Welcome guests and provide assistance for disabilities.
• Perform other duties as requested by Supervisors.

Job description

Marriott International's Four Points by Sheraton in Makassar, Indonesia is seeking an Executive Secretary to support office operations, greet guests, manage communications, and maintain filing systems. You will prepare letters and documents, take meeting minutes, and assist with inquiries while ensuring professional service and confidentiality.

The role requires coordinating with teams, handling mail, and using standard office software.