Mep Estimator Support – Quotation & Tendering Assistant

Pt Airtek Solusi Nusantara; Makassar; On-site; IDR 89,280,000 - 122,760,000; Full time

Job summary

Marriott International in Makassar is seeking an Executive Secretary to greet visitors, manage correspondence, organize files, and prepare meeting materials. This role supports the office with efficient administrative routines and professional conduct.

You will handle mail, transcribe minutes, set up documents, coordinate with staff, and maintain confidentiality while upholding company standards and a guest-focused environment.

Responsibilities

• Greet visitors entering the office and determine the purpose of their visit
• Open, read, and prepare responses to routine letters
• Create and maintain filing systems for records and documents
• Take and distribute meeting minutes to appropriate individuals
• Handle incoming and outgoing mail and transmit information using office equipment
• Prepare letters, memos, and other documents using word processing, spreadsheets, databases or presentations
• Enter and retrieve information in computer databases and update records
• Operate standard office equipment and communicate guest requests/ complaints to the right personnel
• Follow company policies, maintain confidentiality, and uphold professional appearance

Job description

Executive Secretary

Job Description

**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** Jalan Andi Djemma No. 130, Makassar South 90222, Indonesia
VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Where timeless classics are woven with modern details. Where business meets pleasure. Where even when travelers are global, they can experience the local. As a member of the team, you will become part of our united Four Points by Sheraton community where everyone is welcome, we support each other, and every hotel matters. We provide exactly what guests need in an uncomplicated way. If you are seeking opportunities to put guests at ease in a friendly, genuine and approachable environment, join our team. In joining Four Points, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.