Executive, Documentation

PACC Offshore Services Holdings Limited; Kota Medan ᯔᯩᯑᯉ᯲; Remote; IDR 1,072,578,000 - 1,787,630,000; Full time

Benefits offered by this job

Remote work

Professional development budget

Health, dental, and vision insurance

Executive-level benefits

Job summary

PACC Offshore Services Holdings Limited is seeking a highly capable Remote Executive Administrative Assistant to support senior leadership in a fully remote environment. You will manage complex calendars, coordinate across multiple time zones, prepare briefing materials, and handle confidential information with the utmost discretion.

The role emphasizes proactive problem-solving, precise communication, and the ability to enable executives to operate efficiently in a fast-paced, remote setting.

Qualifications

• Minimum 5 years as an Executive Administrative Assistant supporting C-level executives.
• Proven ability to manage remote operations and coordinate across time zones.
• Expert in calendar management, travel logistics, and executive reporting.
• Strong written and verbal communication with impeccable discretion.
• Proactive problem-solving and high attention to detail.

Responsibilities

• Manage complex calendars for multiple executives across time zones and time windows.
• Prepare agendas, take minutes, and track action items from meetings.
• Screen and prioritize communications between executives and stakeholders.
• Conduct research and prepare reports, presentations, and briefing materials.
• Handle confidential information with discretion and maintain meticulous records.
• Coordinate extensive travel arrangements including flights and lodging.
• Organize virtual events, board meetings, and executive off-sites as needed.

Skills

Executive support

Remote coordination

Calendar management

Travel logistics

Communication

Discretion

Tools

Microsoft Office Suite

Zoom

Slack

Asana

Job description

Remote Executive Administrative Assistant

Our client seeks a highly skilled and discreet Remote Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a pivotal role within a fully remote structure, demanding exceptional organizational abilities, proactive problem-solving, and outstanding communication skills. You will manage complex scheduling, facilitate communication between executives and stakeholders, and handle sensitive information with the utmost confidentiality. This opportunity is ideal for an experienced professional who excels at managing executive-level support remotely and is dedicated to optimizing the productivity and effectiveness of the leadership team through robust administrative assistance.

Key Responsibilities

• Manage complex calendars for multiple executives, including scheduling meetings, calls, and travel.
• Prepare agendas, take minutes, and track action items from executive meetings.
• Screen and prioritize communications, acting as a liaison between executives and internal/external parties.
• Conduct research and prepare reports, presentations, and briefing materials for executives.
• Handle confidential information with discretion and maintain meticulous records.
• Anticipate the needs of the executives and proactively address potential issues.
• Manage complex and dynamic calendars, scheduling internal and external meetings across multiple time zones.
• Coordinate extensive travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit sensitive documents, reports, and presentations with a high degree of accuracy.
• Serve as the primary point of contact for executives, screening calls, managing correspondence, and prioritizing communications.
• Handle confidential information with the utmost discretion and maintain strict privacy protocols.
• Organize and manage virtual events, board meetings, and team off‑sites as required.

Requirements

• 5+ years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Demonstrated ability to manage remote operations and coordinate across time zones.
• Expert proficiency in Microsoft Office Suite and collaboration tools (e.g., Zoom, Slack, Asana).
• Exceptional organizational skills, attention to detail, and ability to prioritize effectively.
• Excellent interpersonal and communication skills, with a professional demeanor.
• Extensive experience (5+ years) as an Executive Administrative Assistant supporting C-level executives.
• Demonstrated proficiency in managing complex calendars, travel logistics, and event planning in a remote capacity.
• Exceptional command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Outstanding written and verbal communication skills, with a keen eye for detail and grammar.
• High level of professionalism, discretion, and problem-solving aptitude.
• Ability to thrive in a fast‑paced, demanding remote work environment with minimal supervision.

Benefits

• Attractive salary package commensurate with experience.
• Completely remote position , providing freedom and flexibility.
• Comprehensive health, dental, and vision insurance benefits.
• Budget for professional development and continued learning.
• A culture that values trust, efficiency, and executive support excellence.
• Highly competitive salary and executive‑level benefits package.
• Full remote work arrangement offering maximum flexibility and autonomy.
• Opportunities for professional growth and continued learning in executive support.
• A culture that values high performance, collaboration, and employee well‑being.
• Direct impact and visibility supporting key leadership decisions and company strategy.