Executive Assistant to CDO | Admin & Projects Lead

Archi Indonesia; Tangerang; Hybrid; IDR 180,000,000 - 300,000,000; Full time

Job summary

Archi Indonesia seeks an experienced Executive Assistant to provide high-level support to the Chief Development Officer. The role involves managing calendars, coordinating internal and external meetings, and preparing executive documents with strict confidentiality.

You will liaise with diverse stakeholders, maintain project records, and ensure timely follow-ups on action items, while supporting travel arrangements and reporting needs.

Qualifications

• Bachelor’s degree in a related field.
• Minimum of 5 years supporting senior executives.
• Experience in mining/construction/infrastructure or large projects is a plus.
• Fluent Bahasa Indonesia with advanced English (written and spoken).
• Strong calendar, travel, and meeting coordination skills.

Responsibilities

• Provide administrative and executive support to the CDO with confidentiality.
• Manage the CDO’s calendar, meetings, travel, and priorities.
• Coordinate meetings: agendas, minutes, outcomes, follow-ups.
• Prepare and distribute reports, presentations, and documents on time.
• Facilitate information flow between CDO and stakeholders.
• Maintain organized project documents and records for easy retrieval.
• Monitor commitments and milestones to support timely delivery.
• Assist with sample libraries and related data management as needed.
• Undertake additional duties as assigned.

Skills

Calendar management

Meeting coordination

Document management

Executive support

Stakeholder communication

Microsoft Office

SAP / ERP familiarity

Bahasa Indonesia fluency

Advanced English proficiency

Education

Bachelor’s degree in Business Administration / Management / Secretarial Studies / Communication

Tools

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Teams / SharePoint

Document Management Systems

Job description

Archi Indonesia seeks an experienced Executive Assistant to provide high-level support to the Chief Development Officer. The role involves managing calendars, coordinating internal and external meetings, and preparing executive documents with strict confidentiality.

You will liaise with diverse stakeholders, maintain project records, and ensure timely follow-ups on action items, while supporting travel arrangements and reporting needs.