executive assistant

Pengiklan Anonim; Jakarta Utara; On-site; IDR 167,400,000 - 256,680,000; Full time

Job summary

Pengiklan Anonim is seeking an experienced executive assistant to support the leadership team. The role involves handling administrative tasks, managing projects, and performing data analysis while protecting confidential information.

You will coordinate reporting, HR platform management, and basic finance tasks, and translate between English and Indonesian as required. Travel and field work may be required as part of supporting the director and core business activities.

Qualifications

• Excellent written and spoken English
• Outstanding organizational and time management skills
• 2+ years experience as a personal assistant, executive assistant, or GA/HR role
• Proficient with MS Office and Excel
• Familiar with BPJS, OSS, CORETAX or BKPM platforms
• Professional, proactive, and able to work under pressure
• Willing to travel and perform field work

Responsibilities

• Provide executive support to leadership, managing calendars and meetings
• Handle HR-related online platform accounts and basic finance administration
• Act as liaison between executives and internal/external stakeholders
• Provide translation between English and Indonesian as needed
• Manage special projects, timelines and completion
• Prepare reports, presentations and analyses for decision-making
• Maintain confidentiality and proper filing of sensitive information
• Assist Director with correspondence, supplies, and office resources

Skills

English communication

Organisational skills

Time management

Multitasking

Proactive mindset

Education

PA/EA or GA/HR role experience

Tools

Microsoft Office

Microsoft Excel

Online banking platforms

Job description

This role provides executive support to the leadership team, acting as a key liaison between executives and internal/external stakeholders. You will manage administrative tasks, special projects, and data analysis while handling sensitive information with discretion.

Key responsibilities

Manage reporting and administrative tasks including HR-related online platform account management and basic finance administration

Act as a liaison between the executive team and internal/external stakeholders, conveying information accurately and professionally

Provide translation from English to Indonesian and vice versa as necessary

Take ownership of special projects, manage timelines, and ensure their successful completion

Provide reports, presentations and analysis to support decision-making

Handle sensitive information with discretion while maintaining confidentiality and ensure proper filing

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

Assist the Director in all areas of the business and personal matters, including handling correspondence and managing office supplies, equipment and resources

About you

Strong written and verbal communication skills in English

Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously with high degree of detail and responsibility

Previous experience as a personal assistant (minimum 2 years), executive assistant, or a role in General Affairs/HR is preferred

Proficiency in office software (e.g. Microsoft Office, Microsoft Excel) and online banking platforms

Familiarity with government corporate platforms relating to BPJS, OSS, CORETAX or BKPM is advantageous

Pleasant and mature personality with excellent communication and interpersonal skills

Proactive, detail oriented, and able to work under pressure, independently or part of a team

Willing to travel and do field work