Executive Assistant

HiLoker; Jakarta Pusat; On-site; IDR 300,000,000 - 600,000,000; Full time

Job summary

R17 Group mencari Executive Assistant untuk mendukung Dewan Direksi di wilayah Jakarta Pusat dengan fokus pada manajemen kalender, persiapan materi rapat, dan korespondensi rahasia. Peran ini menuntut pengalaman 5–7 tahun di posisi serupa, kemampuan bahasa Inggris dan bahasa Indonesia yang kuat, serta kemahiran MS Office atau Google Workspace.

Posisi ini bersifat on-site di South Jakarta, dengan tanggung jawab mencakup notulensi, koordinasi rapat, persetujuan dokumen, perjalanan, dan dukungan

Qualifications

• Minimal S1 di bidang Administrasi/Manajemen atau sejenisnya.
• Pengalaman 5–7 tahun sebagai Executive Assistant mendukung Dewan Direksi atau eksekutif tingkat C.
• Komunikasi sangat baik dalam Bahasa Inggris dan Bahasa Indonesia, lisan maupun tulisan.
• Keahlian Microsoft Office atau Google Workspace yang kuat.
• Kemampuan mengatur prioritas dan tenggat waktu di bawah tekanan.

Responsibilities

• Mengelola dan memelihara kalender anggota Dewan, menjadwalkan rapat, perjalanan, dan acara.
• Mempersiapkan materi rapat, presentasi, laporan, serta menjaga kerahasiaan informasi.
• Mengorganisasi rapat Dewan dan manajemen, termasuk agenda, dokumentasi, dan notulensi.
• Menindaklanjuti tindakan dan keputusan rapat untuk memastikan eksekusi tepat waktu.
• Menangani korespondensi rahasia, kontrak, dan komunikasi internal dengan profesionalisme.
• Menjadi penghubung antara Dewan, manajemen senior, dan mitra eksternal.
• Mengelola perjalanan kompleks, akomodasi, logistik, dan biaya terkait.
• Dukungan proses tata kelola perusahaan, persetujuan, dan bahan kepatuhan.
• Penelitian singkat dan pengumpulan data untuk ringkasan eksekutif jika diperlukan.
• Melakukan proyek khusus dan acara atas nama Dewan dengan koordinasi yang lancar.
• Menyelesaikan semua penyelesaian pembelian biaya operasional Dewan.
• Operasional harian layanan untuk semua anggota Dewan bersama General Affairs & HC.

Skills

English

Bahasa Indonesia

Microsoft Office

Google Workspace

Multitasking

Communication

Education

Bachelor’s Degree in Business Administration, Communication, Management, or related fields

Tools

Microsoft Office

Google Workspace

Job description

DESKRIPSI PEKERJAAN

• Manage and maintain the Board Member’s calendars, ensuring all meetings, events, and travel plans are efficiently scheduled and prioritized.
• Prepare meeting materials, presentations, and reports, ensuring accuracy, completeness, and confidentiality.
• Organize and coordinate Board and management meetings, including agenda preparation, documentation, and minute-taking.
• Follow up on key action items and decisions from Board and leadership meetings to ensure timely execution.
• Handle confidential correspondence, contracts, and internal communications with professionalism and discretion.
• Act as liaison between the Board, senior management, and external partners, ensuring effective and professional communication.
• Coordinate complex travel arrangements, including itineraries, logistics, and expense management.
• Support corporate governance processes, such as maintaining Board documents, approvals, and compliance-related materials.
• Conduct light research and data gathering to prepare executive summaries or background information as required.
• Assist with special projects and events on behalf of the Board, ensuring smooth coordination and high-quality execution.
• Execute all purchase settlements of expenses related to Board member’s usage in daily operations.

Ad-hoc Functions:

• Managing day-to-day operation of services to all Board members including mobilizations, dining preparations and other arrangements related to Board member’s activities. with General Affairs & Human Capital departments.
• Ensuring condition of Board member’s residences, formalities and families by coordinating with General Affair Department.
• Assiting Board member’s in conducting visits and other activities related to Company Clients & Guests such as Networking, Seminars and Business Meetings

KUALIFIKASI MINIMUM

• Bachelor’s Degree in Business Administration, Communication, Management, or related fields.
• Minimum 5–7 years of experience as an Executive Assistant supporting Board of Directors or C-Level Executives.
• Excellent command of English and Bahasa Indonesia, both written and spoken.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace.
• Proven ability to manage multiple priorities and deadlines under pressure.
• High integrity and professionalism in handling sensitive and confidential information.
• Excellent communication, coordination, and interpersonal skills.
• Strong sense of ownership, initiative, and accountability.

RINGKASAN PERKERJAAN

• *SPESIALISASI**: Administration and Coordination
• *PENDIDIKAN MINIMAL**: S1 (Sarjana)
• *SISTEM KERJA**: On-site
• *TIPE PEKERJAAN**: Full time
• *LOKASI**: South Jakarta, DKI Jakarta, Indonesia
• *INDUSTRI**: Information Technology / IT
• *SITUS PERUSAHAAN**: https://id.linkedin.com/company/r17group

TENTANG PERUSAHAAN

R17 Group is a holding company that integrates cutting‑edge technology across its diverse portfolio, focusing on Information Technology (IT) and Manufacturing. By leveraging innovative technological solutions, we drive operational efficiency and create market differentiation, ensuring our businesses remain competitive and lead in their respective industries. Our commitment to technology is central to our strategy, helping us unlock new opportunities and achieve excellence. With a vision focused on progress and innovation, R17 Group continues to shape the future across these key sectors.