Executive Assistant

International Global Network; Indonesia; On-site; IDR 167,400,000 - 234,360,000; Full time

Job summary

International Global Network is seeking an Executive Assistant to support the Board of Directors by managing schedules, meetings, communications, events, and day-to-day priorities in a fast-paced environment.

You will prepare reports and briefing notes, coordinate travel, and welcome VIP guests, while acting as a liaison with internal teams and external partners and handling confidential information with discretion.

Qualifications

• Bachelor's degree required.
• Minimum 1 year of experience in Personal Assistant, Executive Assistant, or a related role.
• Strong English communication skills.
• Highly organized, proactive, and able to manage multiple tasks.
• Experience with Google Workspace and productivity tools.

Responsibilities

• Manage and organize the Board of Directors' schedules, meetings, business trips, and key events.
• Prepare reports, presentations, meeting materials, and briefing notes to support decision-making.
• Record meeting minutes and follow up on action items to ensure timely execution.
• Act as a liaison between the Board of Directors, internal teams, external partners, and other stakeholders.
• Coordinate travel arrangements, including itineraries, transportation, and accommodation.

Skills

Strong English communication

Highly organized

Proactive

Resourceful

Time management

Education

Bachelor's degree

Tools

Google Workspace

Productivity tools

Job description

We are looking for a highly organized, proactive, and resourceful Executive Assistant to support the Board of Directors in managing schedules, meetings, communications, events, and day-to-day priorities. This role requires someone who can anticipate needs, manage multiple priorities, and ensure tasks are followed through to completion in a fast-paced environment.

Key Responsibilities

• Manage and organize the Board of Directors' schedules, meetings, business trips, and key events.


• Prepare reports, presentations, meeting materials, and briefing notes to support decision-making.


• Conduct research and prepare relevant background information for meetings and engagements.


• Record meeting minutes and follow up on action items to ensure timely execution.


• Act as a liaison between the Board of Directors, internal teams, external partners, and other stakeholders.


• Manage emails, messages, and correspondence, prioritizing important matters when necessary.


• Coordinate travel arrangements, including itineraries, transportation, and accommodation.


• Support the Board of Directors during meetings, events, and business trips.


• Welcome and assist VIP guests, diplomats, sponsors, delegates, and international partners professionally.


• Support event-related activities and adapt to changing priorities when required.


• Handle confidential company and executive information with discretion.

Requirements

• Bachelor's degree in any field.


• Minimum 1 year of experience in Personal Assistant, Executive Assistant, or a related role.


• Strong English communication skills, both written and spoken.


• Highly organized, proactive, resourceful, and able to manage multiple tasks effectively.


• Digital savvy and comfortable using Google Workspace and productivity tools.


• Comfortable working in a fast-paced environment and adapting to changing priorities.


• Willing to travel when required.


• Familiarity with MUN is a plus.

Only selected candidates will be contacted*