Event Project Officer

PT. Maha Kreasi Indonesia; Kota Bandung; In loco; IDR 60.000.000 - 100.000.000; Tempo pieno

Descrizione del lavoro

PT. Maha Kreasi Indonesia seeks an experienced Event Coordinator to oversee end-to-end event support, from admin to accommodation and transport. You will coordinate talent, crews, and vendors, ensuring timelines stay on track and issues are resolved swiftly.

You will document meetings, manage post-event reports, and coordinate across multiple stakeholders in Jakarta or Bandung. This role requires flexibility for weekend/event-day work and strong organizational skills.

Competenze

• Minimum 2 years of experience in event management or project coordination.
• Strong communication and coordination skills.
• Excellent organizational and time management abilities.
• Ability to coordinate multiple parties including vendors, talents, and crews.
• Detail-oriented, proactive, and able to handle multiple tasks simultaneously.
• Good problem-solving skills and ability to work under pressure.
• Willing to work flexible hours, including weekends and during event days.

Mansioni

• Identify, coordinate, and fulfill event support requirements (admin, contracts, finances, catering, transport, accommodation).
• Coordinate talent and crew procurement based on event needs.
• Maintain meeting minutes and document key discussions and updates.
• Coordinate with vendors, manpower, talents, and crews to ensure operational needs are met.
• Monitor event preparation and execution, ensuring readiness of materials and logistics.
• Coordinate talent schedules to ensure activities run on time.
• Handle issues and changes promptly during preparation and execution.
• Prepare and compile post-event reports and evaluations for clients.

Descrizione del lavoro

• Identify, coordinate, and ensure all event supporting requirements are fulfilled, including administration, contracts, financial matters, catering, transportation, and accommodation.


• Coordinate talent and crew procurement based on event requirements.


• Maintain meeting minutes (MOM) and document important discussions and project updates.


• Coordinate with external parties, including vendors, manpower, talents, and event crews, to ensure all operational needs are well managed.


• Monitor event preparation and execution, ensuring operational readiness, presentation materials, briefings, logistics, and supporting facilities are properly arranged.


• Monitor event timelines and rundown execution, including coordinating talent schedules to ensure activities run on time.


• Ensure smooth event operations and promptly handle any issues or changes during preparation and execution.


• Manage post-event responsibilities, including preparing and compiling event reports, evaluating project execution, documenting actual results, and providing reports and supporting documentation to clients.

Qualifications:

• Minimum 2 years of experience in event management, project coordination, or related fields.


• Strong communication and coordination skills.


• Good organizational and time management skills.


• Ability to coordinate multiple parties, including vendors, talents, and event crews.


• Detail-oriented, proactive, and able to handle multiple tasks simultaneously.


• Good problem-solving skills and ability to work under pressure.


• Willing to work flexible hours, including weekends and during event days.


• Willing to be placed in Jakarta or Bandung.