Event Architect (12-Month Contract): Concepts & Lead

PT. Trimegah Sekuritas Indonesia, Tbk; Jakarta Selatan; On-site; IDR 111,600,000 - 223,200,000; Full time

Job summary

PT. Trimegah Sekuritas Indonesia, Tbk in Jakarta is seeking an Event Management Officer on a 12-month contract to plan and coordinate logistics for corporate events. You will develop concepts, manage budgets, and supervise staff to ensure seamless execution.

Experience in event planning, strong vendor negotiation, and proficiency with event management software are essential. The role requires flexibility for long hours and weekends and the ability to lead a diverse team.

Qualifications

• Bachelor's degree in Marketing/Event Management, Hospitality, Business, or related field.
• Minimum of 2 years of experience in event planning and management.
• Proven track record of successfully managing events.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and tools.
• Experience with budget management and cost control.
• Strong negotiation skills with vendors and suppliers.
• Ability to lead and motivate a diverse team of staff and volunteers.
• Creative problem-solving capabilities.
• Flexibility to work long hours and weekends as needed.
• Strong marketing and promotional skills.
• Ability to adapt to last-minute changes and manage stress effectively.
• Exceptional attention to detail.
• Strong analytical skills to assess event outcomes and metrics.
• Proven capability to develop and execute contingency plans.

Responsibilities

• Plan and coordinate logistics for events including location, dates, and time.
• Develop event concepts and themes aligned with organizational goals.
• Collaborate with vendors and suppliers to secure required services and materials.
• Manage event budgets, ensuring costs are controlled and within allocated limits.
• Create detailed event schedules and timelines for all stakeholders.
• Supervise event staff and volunteers, providing guidance and support.
• Coordinate with related units to promote events (social media, email, print, PR).
• Monitor event registrations and attendee communications.
• Oversee the setup, execution, and breakdown of event spaces.
• Conduct site visits to assess venues.
• Negotiate contracts with venues and suppliers.
• Ensure compliance with safety and legal regulations.
• Gather and analyze post-event feedback.
• Maintain records of event aspects including financials and attendees.
• Develop contingency plans for emergencies.
• Utilize event management software to streamline planning.
• Ensure marketing materials are brand-consistent.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Negotiation skills

Marketing/promotional skills

Analytical skills

Leadership

Budget management

Problem-solving

Education

Bachelor's degree in Marketing/Event Management, Hospitality, Business, or related field

Tools

Event management software

Job description

PT. Trimegah Sekuritas Indonesia, Tbk in Jakarta is seeking an Event Management Officer on a 12-month contract to plan and coordinate logistics for corporate events. You will develop concepts, manage budgets, and supervise staff to ensure seamless execution.

Experience in event planning, strong vendor negotiation, and proficiency with event management software are essential. The role requires flexibility for long hours and weekends and the ability to lead a diverse team.