Event Management Officer (12 months Contract)

PT. Trimegah Sekuritas Indonesia, Tbk; Jakarta Selatan; On-site; IDR 111,600,000 - 223,200,000; Full time

Job summary

PT. Trimegah Sekuritas Indonesia, Tbk in Jakarta is seeking an Event Management Officer on a 12-month contract to plan and coordinate logistics for corporate events. You will develop concepts, manage budgets, and supervise staff to ensure seamless execution.

Experience in event planning, strong vendor negotiation, and proficiency with event management software are essential. The role requires flexibility for long hours and weekends and the ability to lead a diverse team.

Qualifications

• Bachelor's degree in Marketing/Event Management, Hospitality, Business, or related field.
• Minimum of 2 years of experience in event planning and management.
• Proven track record of successfully managing events.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and tools.
• Experience with budget management and cost control.
• Strong negotiation skills with vendors and suppliers.
• Ability to lead and motivate a diverse team of staff and volunteers.
• Creative problem-solving capabilities.
• Flexibility to work long hours and weekends as needed.
• Strong marketing and promotional skills.
• Ability to adapt to last-minute changes and manage stress effectively.
• Exceptional attention to detail.
• Strong analytical skills to assess event outcomes and metrics.
• Proven capability to develop and execute contingency plans.

Responsibilities

• Plan and coordinate logistics for events including location, dates, and time.
• Develop event concepts and themes aligned with organizational goals.
• Collaborate with vendors and suppliers to secure required services and materials.
• Manage event budgets, ensuring costs are controlled and within allocated limits.
• Create detailed event schedules and timelines for all stakeholders.
• Supervise event staff and volunteers, providing guidance and support.
• Coordinate with related units to promote events (social media, email, print, PR).
• Monitor event registrations and attendee communications.
• Oversee the setup, execution, and breakdown of event spaces.
• Conduct site visits to assess venues.
• Negotiate contracts with venues and suppliers.
• Ensure compliance with safety and legal regulations.
• Gather and analyze post-event feedback.
• Maintain records of event aspects including financials and attendees.
• Develop contingency plans for emergencies.
• Utilize event management software to streamline planning.
• Ensure marketing materials are brand-consistent.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Negotiation skills

Marketing/promotional skills

Analytical skills

Leadership

Budget management

Problem-solving

Education

Bachelor's degree in Marketing/Event Management, Hospitality, Business, or related field

Tools

Event management software

Job description

Event Management Officer (12 months Contract)

Plan and coordinate logistics for events, including location, dates, and time

Develop event concepts and themes in alignment with organizational goals

Collaborate with vendors and suppliers to secure required services and materials

Manage event budgets, ensuring costs are controlled and within allocated limits

Create detailed event schedules and timelines for all stakeholders

Supervise event staff and volunteers, providing guidance and support

Coordinate with related working unit to promote events: including social media, email, print and public relations teams

Monitor event registrations and handle attendee communications

Oversee the setup, execution, and breakdown of event spaces

Conduct site visits to assess the suitability of venues

Negotiate contracts with venues, suppliers, and other event-related services

Ensure compliance with safety and legal regulations throughout event planning and execution

Gather and analyze post-event feedback to inform future planning

Maintain records of event aspects, including financial details, attendee numbers, and documentation.

Stay updated on industry trends and best practices

Prepare detailed reports for management on event outcomes and metrics

Perform post-event evaluations to determine areas for improvement and success factors

Develop contingency plans to handle potential emergencies or disruptions

Utilize event management software to streamline planning and coordination efforts

Ensure all marketing materials and event communications are consistent with brand guidelines (collaborate with the brand communication team)

Requirements

Bachelor's degree in Marketing/Event Management, Hospitality, Business, or related field

Minimum of 2 years of experience in event planning and management

Proven track record of successfully managing events

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in event management software and tools

Experience with budget management and cost control

Strong negotiation skills with vendors and suppliers

Ability to lead and motivate a diverse team of staff and volunteers

Creative problem-solving capabilities

Flexibility to work long hours and weekends as needed

Strong marketing and promotional skills

Ability to adapt to last-minute changes and manage stress effectively

Exceptional attention to detail

Strong analytical skills to assess event outcomes and metrics

Proven capability to develop and execute contingency plans

Commitment to staying updated on industry trends and best practices

Demonstrated ability to network and build professional relationships

Previous experience in mentoring and training junior team members and AI capability is an advantage.

Established in May 1990, now Trimegah Securities is more than just one of the largest and fully integrated securities companies in Indonesia. It is admittedly one of the most trusted securities companies in Indonesia.

Equity Capital Markets Division provides equity brokerage service and margin lending facility for retail and institutional clients. Debt Capital Markets Division facilitates government bond transactions, including Retail Government Bond, Retail Shariah Government Bond, and corporate bonds. Investment Banking Division provides bonds and equity underwriting service, arranger as well as financial advisory. Our subsidiary, PT Trimegah Asset Management, which is established in January 2011, provides clients with various types of mutual funds.

All of these are served through 17 branch offices in 13 major cities throughout Indonesia. The extensive network is expected to further increase clients′ access to Trimegah′s products and services, and our operations.